Create a form or quiz in Forms

In this manual we decribe how to create a form or quiz in Forms. 

  1. Open your browser, go to www.o365.umu.se and sign in with your Umu-id.
  2. Select all applications at the bottom of the left menu.
  3. Select Forms.
    Create a form or quiz in Forms - find forms app
  4. Select New quiz to create a quiz.
    Create a new quiz
  5. Or select the arrow and then New form to create a form.
    create new form
  6. A new window will open. Select Untitled form to change the title of the form. If you create a quiz, it will say Untitled quiz instead.
    new form create - select utitled form to change title

 

 

 

Share a form or quiz to collaborate in Forms

In this manual we show you how to share a forms or quiz to collaborate. If you want to share a form or quiz as a template (i.e., dublicate the form) see this manual: Share a form as a template in Forms

  1. Open the form/quiz you want to collaborate on with others.
  2. Select Share in the upper right corner.
  3. Select Get a link to view and edit below the headline Share to collaborate.
    Share form or quiz to collaborate
  4. A link will be created, but before you copy it you can select the arrow to decide the permissions.
    Share to collaborate
  5. Select who will have access to the form/quiz. The ones you choose will be able to both view and edit it.
    • Choose Users with an Office 365 work or school account can view and edit if you want to share to everyone (regardless of organization) who has an Office 365 work or school account.
    • Choose People in my organization can view and edit if you want to share to someone at Umeå University.
    • Choose Specific people in my organization can view and edit if you want to share to specific people at Umeå University. Then, you will have to enter their name, email address or a group.Check premissions before share to collaborate
  6. Select Copy and send the link to the people you wish to collaborate with. Share to collaborate - select copy

Share a form as a template in Forms

In this manual we show you how to share a form as a template. If you want to share a form to collaborate with a friend, see this manual: Share a form or quiz to collaborate in Forms

  1. Open the form or quiz you want to share as a template.
  2. Select Share in the upper right corner.
  3. Select Copy to copy a link that anyone can dublicate. (If you choose the trash bin icon, you will delete the link. If you happens to click on the trash bin, you need to wait for a while and refresh the internet page to create a new link).
    Share form as a template

Most common excel problems in LimeSurvey

The following is a list of the most common problems with Excel in LimeSurvey.

Editing a .csv

It is NOT recommended to use Excel to edit .csv files becaue Excel does changes in the data structure of a .csv file which will result in a fail during your import.   It is recommended to use Libre office or some other open source program that does not make changes to the internal data source.

 

Export fails

If your Excel export fails when exporting a .csv file in LimeSurvey try to clear the browser cache and all cookies.

 

Modifying your responses before you Import back into LimeSurvey

In order to do multiple changes in a document that includes responses, sometimes you want to open the file in Excel, and do the changes before import/export.  Remember never to change the top 2 lines!  It is recommended to make your changes in a text file when saving.  if you save it as a .csv file.  Excel will by default save as a comma-delimited file and that cannot be imported back into LimeSurve.  By saving your changes as a .txt file you can import them back into LimeSurvey.

Change standard method for login (MFA)

If you want to change your standard method for login, you can change it with this method.

  1. Visit the website Microsoft Safety info.
  2. Click the menu Security info.
    Add method multi-factor authentication
  3. Click on Default sign-in method.
  4. Choose between using a code from you app or getting a notification from the app.
  5. Done!

Add multi-factor authentication on new device (MFA)

Multifactor authentication (MFA) is a service that gives you increased protection when logging in to some of the university’s systems. With multi-factor authentication, you log in to the university’s systems in two steps: using your Umu-id and password, and the using the Microsoft Authenticator app on your phone or tablet. In this guide, we will describe how to add multi-factor authentication on a new device.


  1. Visit the Microsoft Security info website.
  2. Go to the tab Security info.
  3. Click Add method.
    Add method multi-factor authentication
  4. Click Add in the window that appears.
    Add method Authenticator
  5. You will now be asked to install Microsoft Authenticator on your new unit. If you haven’t already, please download the app to your phone or tablet from Google Play or App Store.
  6. Click Next.
    Install Authenticator on device
  7. In the next screen, click Next.
    Set up account Authenticator
  8. A screen now appears that asks you to scan a QR code. Keep the screen open while you take out your phone.
    Scan Qr code Authenticator
  9. Start the Microsoft Authenticator app on your mobile or tablet. Note that the images below are from an Iphone but the process looks similar in Android products.
  10. Click on the plus sign in the upper right corner of the screen to add an account.
    Microsoft Authenticator add acount
  11. Select the account type Work or school account (Arbets- eller skolkonto).
    Microsoft Authenticator arbets- eller skolkonto
  12. In the window that appears, select Scan QR Code.
    Microsoft Authenticator adding account
  13. Use your mobile or tablet to scan the QR code shown on the computer screen.
  14. After scanning the code, click Next.
    Scan Qr code Authenticator
  15. A message will be shown, stating that Microsoft Authenticator has been connected to your account. Click Next.
  16. In the next screen you will be asked to test the application. At the same time the Microsoft Authenticator app will receive a notification asking you to accept the login. Click Accept on your mobile/tablet.
    Test the application Authenticator
  17. Your screen will now show a confirmation of the test. Click Next.
    Notification approved Authenticator
  18. You have now activated multifactor authentication for a second device! Your standard login method is set to getting at notification from Microsoft Authenticator but you can change it (link in the right column). Click Done.

Activate multi-factor authentication (MFA)

Multi-factor authentication (MFA) is a service that gives you increased protection when logging in to some of the university’s systems. With multi-factor authentication, you log in to the university’s systems in two steps: using your Umu-id and password, and using the Microsoft Authenticator app on your phone or tablet. In this guide, we will describe step-by-step how to enable multi-factor authentication (MFA) for your Umu-id.
Please observe that the steps can look a bit different than the images, depending on which type of unit you are using (Iphone, Android or Ipad).
Important! If you change your mobile unit, you have to activate multi-factor authentication on the new device before you delete your old one. If you lose your phone you have to contact Servicedesk and legitimize yourself to get a one-time-code to log in and activate MFA on the new device.

Important! Do not start your activation (step 2) until you are ready to go through the whole process. Once you have activated multi-factor authentication, you will not be able to log in to your systems until you have completed steps 3-18.

 


  1. Download the Microsoft Authenticator app to your phone or tablet. The icon should look like the symbol below.
    Microsoft Authenticator app
  2. Visit our web page for activating multifactor authentication, login with Umu-id@ad.umu.se and password. Once you have finished the, MFA will be activated for your account. Please wait 5 minutes before moving on to the next step.
  3. Open your browser and go to: aka.ms/mfasetup.
  4. Log in with your Umu-id@ad.umu.se and password. You will then receive the message below:
    Multifactor authentication login Office 365
  5. Select Next.
  6. The next screen will ask you to download the Microsoft Authenticator app. Click Next.
    Install Authenticator on device
  7. In the next screen, click Next.
    Set up account Authenticator
  8. A screen now appears that asks you to scan a QR code. Keep the screen open while you take out your mobile unit.
    Scan Qr code Authenticator
  9. Start the Microsoft Authenticator app on your mobile unit.
  10. Click on the plus sign in the upper right corner of the screen to add an account.
    Microsoft Authenticator add acount
  11. Select the account type Arbets- eller skolkonto (work or school account).
    Microsoft Authenticator arbets- eller skolkonto
  12. In the window that appears, select Scan QR Code.
    Microsoft Authenticator adding account
  13. Use your mobile or tablet to scan the QR code shown on the computer screen. Click Next.
    Scan Qr code Authenticator
  14. A message will be shown, stating that Microsoft Authenticator has been connected to your account. Click Next.
  15. In the next screen you will be asked to test the application.
    Test the application Authenticator
  16. At the same time the Microsoft Authenticator app on your mobile unit will receive a notification asking you to accept the login. Click Accept on your mobile unit.
  17. Your screen will now show a confirmation of the test. Click Next.
    Notification approved Authenticator
  18. You have now activated multifactor authentication for your Umu-id! Your standard login method is set to using a code from Microsoft Authenticator. Click Done.

How to find and install Whiteboard

Whiteboard is available in different versions; a web app, a desktop app for Windows and a mobile app for iOS.

Find the Whiteboard Web App

To access Whiteboard on the Web:
  1. Go to the university website for Office 365
  2. Log in with your Umu ID and password
  3. You will find an icon for Whiteboard in the bottom left column.

Option 1 to download Whiteboard to Windows

  1. Open the Software Center on your computer.
    Image Representative Icon for Windows Software Center
  2. Locate Microsoft Whiteboard in the list of applications.
    Icon Representing App for Microsoft Whiteboard
  3. Click the Microsoft Whiteboard icon.
  4. Then click ‘Install’ .

Option 2 to download Whiteboard to Windows

  1. Open the Microsoft Store on your computer.
  2. Use the search function to find the Microsoft Whiteboard.
    Download Whiteboard1
  3. Once you’ve found the app, select ‘Get
    Download Whiteboard2Download Whiteboard 3
  4. If you get a dialogue box asking you to log in, select ‘No‘.
  5. Your Microsoft Whiteboard download and installation should now start. It may take some time to install.
  6. Microsoft Whiteboard is now ready to use on your computer!
  7. When you open the app for the first time, you may be asked to log in. Then log in with: umuid@ad.umu.se + Umui-id password.

Frequently asked questions about Whiteboard

Whiteboard FAQ

Who can use Whiteboard?

Whiteboard is available to all students and staff at Umeå University. It is currently not possible to invite external participants to participate in a Whiteboard.

Can we work on the whiteboard at the same time?

Yes you can! In Whiteboard you can work together, in real time, on your whiteboard.

Can I export the results?

Yes, it is possible to export the result to PNG or SVG. You can also choose to publish in a team, send to a OneNote or send it by email.

Do I have to use the web interface?

No, there is an app to download for Windows and iOS.

Why can I not see the templates that my colleague has mounted on the Whiteboard?

You probably use different versions of Whiteboard. To be able to take part of all the material you all need to use the downloaded app.

Where can I find Whiteboard?

There are several versions of Whiteboard to use. You will find more information in the manual for how to get and install Whiteboard.

Get/download Whiteboard

How do I save my Whiteboard?

Your Whiteboard is saved automatically and is available on the “Home page” for Whiteboard.