Adjust setting in Forms

In this manual we describe how to adjust the settings in Forms including both for a form or quiz.

  1. Open the form where you want to adjust the settings.
  2. Select the three dots in the upper right corner and then Settings.
    adjust settings in forms, find settings buttom
  3. A menu will open. Here you can adjust who will be to fill out the form, options for answers and respond receipts. We will go through them below. (In the picture below, the standard options are filled in).
    all settings overview

Option for quiz

This setting only applies to quizzes.

  1. Select the button to decide if the results will be showed automatically.
    adjust settings in forms - option for quiz

Who can fill out this form

  1. Choose Anyone can respond if you want anyone with the link to be able to respond and that login will not be required. This option guarantees that the respondents will be anonymous.
  2. Choose Only people in my organization can respond if you only want people with an Umu-ID to be able to respond. This option gives you two more settings.
    • Choose Record name if you want to see who has responded, this means that the participants will not be anonymous.
    • Choose One response per person to only allow one response from each respondent.
  3. Choose Specific people in my organization can respond if you want to choose who, with an Umu-ID, that will be able to respond. This option gives you the same two settings as described above.
    adjust settings in forms - who can fill out this form

Options for responses

  1. Select Accept responses to allow people to fill out the form or quiz. If you do not accept responses, you can write a message that will be shown to anyone who tries to fill it out.
  2. Choose a Start and End date for submission of answers. You can also enter an exact time if you want.
  3. Select Shuffle questions to randomize the order of the questions for the respondents.
  4. Select Show progress bar if you want the respondents to see how far they have gotten when they are filling out a form or quiz. (Only available for multi-page forms or quizzes).
  5. Select Customize thank you message if you want to add a message that will be shown when respondents have submitted their answers.
    adjust settings in Forms - options for responses

Response receipts

  1. Select Allow receipt of responses after submission if you want respondents to be able to receive a copy of their responses which they, for example can print out.
  2. Select Get email notification of each response if you want to receive a notification each time someone submits a response.
    adjust settings in Forms - Response receipts

 

 

Create questions for a quiz in Forms

In this manual we will show all types of questions that can be created in a quiz. Use a quiz to test the knowledge of a group. If you want to create a survey to collect data instead, se our manual for that: Create questions for a form in Forms

Add a new question

  1. Open the form you want to add questions to.
  2. Select Add new to add a new question.
    create questions in a quiz - add new buttom
  3. You will see a panel with the options: Choice, Text, Rating, and Date. Select the question you want to add. You can also select the arrow to get more questions to choose from (Ranking, Likert, File upload or Net Promoter Score).
    choose question quiz
  4. These settings are available for all question types:
    1. Copy the question.
    2. Delete the question.
    3. Change the order of the question (move it up or down).
    4. Insert media, you can choose an image or a video.
    5. Add points to the question.
    6. Decide if the question requires an answer.
  5. all features in a quiz question

 

Question types

In this section we describe the different types of questions you can add to a quiz.  

 

Choice question

A choice  question allows you to add answer options to a question. You can add more than 100 different options.

choice question

 

  1. Add your question.
  2. Place the pointer on your options. You will have three choices:
    1. Select the trash can to delete the option.
    2. Select the chat icon to create a message that will be shown to anyone who chooses this alternative.
    3. Select the check mark icon to mark the option as the correct answer. (You can have multiple right choices for a question, but then you have to mark each option as the correct answer).
  3. Add an option.
  4. Decide if the respondents can choose multiple answers.
  5. Select the three dots to get more options: shuffle options, drop-down list, math, subtitle or add branching.
  6. Select Add new to save the question and add another one.
    choice question - quiz - full decription

Text question

A text question allows the respondents to write a text to answer the question.

text question

  1. Add your question.
  2. Add the correct answer(s).
  3. Decide if the respondents will be able to write a long answer.
  4. Select the three dots to add a subtitle, restrictions, math or add branching.
  5. Select Add new to save the question and add another one.
    text question - quiz - full decription

Rating question

We recommend that you do not use a rating question for a quiz. It is better suited for when you aim to understand a respondent’s experience or opinion.

Date question

We recommend that you do not use a date question for a quiz. It is better suited for a form.

Ranking question

A ranking question allows the respondents to grade the options by dragging and dropping them.

  1. Select the arrow, and then Ranking. 
    ranking question
  2. Add your question.
  3. Add the options in the correct order. You can change the order by dragging and dropping the options. (When you share your quiz, the options will appear in a random order).
  4. Select Add option to add more answer options. The maximum is 10.
  5. Select the three dots to add a subtitle or branching.
  6. Select Add new to save the question and add another one.
    ranking question - quiz - full decription

Likert question

We recommend that you do not use a Likert question for a quiz. It is better suited for when you aim to understand a respondent’s experience or opinion.

 

File upload question

A file upload allows the respondents to upload a file as an answer to the question.

  1. Select the arrow, and then File upload.
  2. file upload question
  3. Add your question.
  4. Select the arrow next to File number limit to decide how many files the respondent can upload. The maximum is 10 files.
  5. Select the arrow next to Single file size limit to decide the size limit (10MB, 100MD or 1GB).
  6. Select the tree dots to add a subtitle or branching. You can also choose the allowed file types (see picture).
  7. Select Add new to save the question and add another one.
    file upload question - quiz - full decription

Net Promoter Score

We recommend that you do not use a Net Promoter Score question for a quiz. It is better suited for when you aim to understand a respondent’s experience or opinion.

Create questions for a form in Forms

In this manual we will show all types of questions that can be created in a form. Use a form to collect data, for example through a survey. If you want to create a quiz with right and wrong answers instead, se our manual for that. (link) 

Add a new question

  1. Open the form you want to add questions to.
  2. Select Add new to add a new question.
    create questions in a form - add new buttom
  3. You will see a panel with the options: Choice, Text, Rating, and Date. Select the question you want to add. You can also select the arrow to get more questions to choose from (Ranking, Likert, File upload or Net Promoter Score).
    select questions
  4. These settings are available for all question types:
    1. Copy the question.
    2. Delete the question.
    3. Change the order of the question (move it up or down).
    4. Insert media, you can choose an image or a video.
    5. Decide if the question requires an answer.
      features in all questions

 

Question types

In this section we describe the different types of questions you can add to a form.

Choice question

A choice question allows you to add answer options to a question. You can add more than 100 different options. Below we describe the different settings you can make when creating a question.

choice question

  1. Add your question.
  2. Add an option.
  3. Add the “Other” option.
  4. Decide if the respondents can choose multiple answers.
  5. Select the three dots to get more options: shuffle options, drop-down list, subtitle or add branching.
  6. Select Add new to save the question and add another one.
    choice question full decription

 

Text question

A text question allows the respondents to write a text to answer the question.

text question

  1. Add your question, and possibly a description/clarification.
  2. Decide if the respondents will be able to write a long answer.
  3. Select the three dots to add a subtitle, restrictions or add branching.
  4. Select Add new to save the question and add another one.
    text question full decription

Rating question

A rating question allows the respondents to rate a statement from 1 to 10.

rating question

  1. Add your question.
  2. Choose the levels, the maximum level is 10.
  3. Choose the symbol, you can choose either stars or numbers.
  4. Select the three dots to add a subtitle, label or branching.
  5. Select Add new to save the question and add another one.
    rating question full decription

 

Date question

A date question lets the respondents choose a date to answer the question.

date question

  1. Add your question.
  2. The respondent can add their answer by typing the date or choosing it from the calendar.
  3. Select the three dots to add a subtitle or branching.
  4. Select Add new to save the question and add another one.
    date question full decription

Ranking question

A ranking question allows the respondents to grade the options by dragging and dropping them.

  1. Select the arrow, and then Ranking.
    ranking question
  2. Add your question.
  3. Select Add option to add more answer options. The maximum is 10.
  4. Select the three dots to add a subtitle or branching.
  5. Select Add new to save the question and add another one.
    rating question full decription

 

Likert question

A Likert question allows the respondents to grade their perception of something.

  1. Select the arrow, and then Likert.
    likert question
  2. Add your question.
  3. Select the plus sign to the right to add more answer options. You can add a maximum of 7. Click on an option to edit or delete it.
  4. Select Add statement to add more statements (rows). You can add a maximum of 20. Click on a statement to edit or delete it.
  5. Select the three dots to add a subtitle or branching.
  6. Select Add new to save the question and add another one.
    likert question full decription

 

 

File upload question

A file upload allows the respondents to upload a file as an answer to the question.

  1. Select the arrow, and then File upload.
    file upload question
  2. Add your question.
  3. Select the arrow next to File number limit to decide how many files the respondent can upload. The maximum is 10 files.
  4. Select the arrow next to Single file size limit to decide the size limit (10MB, 100MD or 1GB).
  5. Select the tree dots to add a subtitle or branching. You can also choose the allowed file types (see picture).
  6. Select Add new to save the question and add another one.
    file upload qustion full decription

 

Net Promoter Score question

A Net Promoter Score question allows the respondents to grade a statement from 1 to 10.

  1. Select the arrow, and then Net Promoter Score.
    net promoter score question
  2. Add your question.
  3. Select Not at all likely and Extremely likely to change the text.
  4. Select the three dots to add a subtitle or branching.
  5. Select Add new to save the question and add another one.
    net promoter score question full decription

Create a form or quiz in Forms

In this manual we decribe how to create a form or quiz in Forms. 

  1. Open your browser, go to www.o365.umu.se and sign in with your Umu-id.
  2. Select all applications at the bottom of the left menu.
  3. Select Forms.
    Create a form or quiz in Forms - find forms app
  4. Select New quiz to create a quiz.
    Create a new quiz
  5. Or select the arrow and then New form to create a form.
    create new form
  6. A new window will open. Select Untitled form to change the title of the form. If you create a quiz, it will say Untitled quiz instead.
    new form create - select utitled form to change title

 

 

 

Share a form or quiz to collaborate in Forms

In this manual we show you how to share a forms or quiz to collaborate. If you want to share a form or quiz as a template (i.e., dublicate the form) see this manual: Share a form as a template in Forms

  1. Open the form/quiz you want to collaborate on with others.
  2. Select Share in the upper right corner.
  3. Select Get a link to view and edit below the headline Share to collaborate.
    Share form or quiz to collaborate
  4. A link will be created, but before you copy it you can select the arrow to decide the permissions.
    Share to collaborate
  5. Select who will have access to the form/quiz. The ones you choose will be able to both view and edit it.
    • Choose Users with an Office 365 work or school account can view and edit if you want to share to everyone (regardless of organization) who has an Office 365 work or school account.
    • Choose People in my organization can view and edit if you want to share to someone at Umeå University.
    • Choose Specific people in my organization can view and edit if you want to share to specific people at Umeå University. Then, you will have to enter their name, email address or a group.
      Check premissions before share to collaborate
  6. Select Copy and send the link to the people you wish to collaborate with.
    Share to collaborate - select copy

Share a form as a template in Forms

In this manual we show you how to share a form as a template. If you want to share a form to collaborate with a friend, see this manual: Share a form or quiz to collaborate in Forms

  1. Open the form or quiz you want to share as a template.
  2. Select Share in the upper right corner.
  3. Select Copy to copy a link that anyone can dublicate. (If you choose the trash bin icon, you will delete the link. If you happens to click on the trash bin, you need to wait for a while and refresh the internet page to create a new link).
    Share form as a template