Student – Page 4

Mac OS: Install Safe Exam Browser

2021-11-26/in Inspera, Student

This guide describes how to install Safe Exam Browser on a Mac OS computer.

Safe Exam Browser is a secure browser used with the implementation of digital exams in Inspera. The secure browser locks your computer so that only the exam content and any permitted resources can be displayed at the time of the exam.

On the page “E-examination on campus with Inspera” on the student website, there is more information on how a digital exams with Inspera is done.

1. Open your browser and go to the URL https://umu.inspera.com/
2. Click on “Log in with Umu-id”
3. Click on “Demo tests” and then click on “Click here to get ready” to proceed to the Safe Exam Browser download link.
4. Scroll down the page and click the “Download” button.
5. Click on the button “macOS” to download Safe Exam Browser.
6. Open Finder and go to your Downloads folder. Double click the Safe Exam Browser installation file to start the installation.
7. Click and drag the Safe Exam Browser app to your Applications folder to install the program.
  When this step is completed, the installation of the program is complete.

Make a branch in Forms

2021-11-09/in Employee, Forms, Microsoft 365, Okategoriserade, Student

When you create your forms and tests, you can choose to branch questions. This means that the current questions belongs or depends on another questions in the quiz.

Open the form where you want to make a branch.
Choose the questions that you want to branch, click on the three little dots and then Add Branching.
Click on the arrow. In de accordion menu that pops up, choose which question you want to branch the question with.
When you’ve chosen, click on Back to keep editing other question or to finish.

Get started with the new Whiteboard

2021-11-04/in Employee, Microsoft 365, Student, Whiteboard

Find Whiteboard

Open your browser and go to www.m365.umu.se.
In the panel to the left, click on the icon at the bottom More applications.
Choose Whiteboard.

Whiteboard portal

After you’ve clicked on Whiteboard you will get to Whiteboard portal. You’ll se all of your current Whiteboards.

Click on Create a new Whiteboard to create a new.
If you have made Whiteboards before, you can click on them to keep working on them. On the Whiteboards you’ve worked on before, if you click on the three dots you can Delete it or change name.
If you have a whiteboard with a little blue circle at the corner, you’ve shared the Whiteboard with more people.

Whiteboard settings

Click on the settings wheel in the upper corner on a whiteboard.

2. Choose Improve the shape of pens automatically (example if you draw a circle, the circle will be adjusted no a nice form automatically).

Whiteboard settings in the left head menu

Before you start using whiteboard it’s good to be familiar with the settings and icons. Here are some of the most used settings.

The arrow is the standard choice. You can move around the canvas, mark and move the objects you’ve created.
If you click on the pen you can choose between different pens on your canvas.
If you click on the + the menu Create will be shown. Here you can choose between different objects that you can place on your canvas. (These will be explained longer down in this manual).
The two arrows next to the little house menas that you can regret something you’ve done. Go backward and then forward if you regret your regret.
Here you can change the name of your Whiteboard.

Whiteboard right menu: Share and settings

In the right corner under your profile there are two icons.

Click on the Share icon to create a link that you can share.

2. Click on the wheel to see settings. In the menu that pops up if you click on the wheel, you can export your whiteboard as a picture, click on or of automatically lines, change if the participants can edit and more.

Use pen notes

Choose the black pen to make black notes.
Choose the red pen to make red notes.
Choose the multicolored pen to make notes with many colors.
Choose the yellow pen to underline.
Choose the gum to delete your notes..
Choose the ring to mark objects or notes that you want to delete.

Change size, color and create arrows with your notes

Double-click on some of the left pens.
Change size on your notes.
Change color.
Create a one-way arrow
Create a two-way arrow
Stop the arrow.

Create post-it

Go to the right menu, click on the icon to Create and choose Notes.

You can choose simple post-it notes with different colors.
You can create post-it notes in grid with different colors.
Click on Add notes to create more post-is within the grid.

Create text

Go to the right menu, click on the icon for Create and choose Text.

Write your text in the square.
Pull in the lines to make the square bigger or smaller.
Mark the square to:
-Write in it
-Change color of the text
-Delete it
-Write a text that explains the text in the square
-Click on the three dots to place the text forward or backward.

Create forms

Go to the right menu, click on the icon for Create and choose Forms.

You can choose between 12 different kind of forms.
Pull in the lines around the form to make the form bigger or smaller.
Mark form to:
-Change color
-Delete lines
-Delete form
-Write a text to explain the form
-Click on the thee dots to place it forward or backward.

Create reactions

Go to the right menu, click on the icon for Create and choose Reactions.

You can choose between 8 different kinds of reactions.
Pull in the line to make them bigger och smaller.
Mark the reaction to:
-Delete it
-Write a text to explain the reaction
-Click on the three dots to place it forward or backward.
Tip! Use reactions to react on post-it notes.

Upload photos

Go to the right menu, click on the icon for Create and choose Photos. Then you’ll choose a photo from your computer.

Pull in the lines to make the photos bigger or smaller.
Mark the photo to:
-Delete it
-Write a text to explain the photo
-Click on the three dots to place it forward or backward.

Use templates

Go to the right menu, click on the icon for Create and choose Templates.

Choose what kind of category you want for your template. You can choose between 9 different categories, and then between 5-10 templates within every category.
Scroll down to se different templates within the category.
When you’ve chosen the template you want, place it on the canvas.

Tip for when using templates

Use the template as a starting point. You can always edit objects like text and colors by mark the object you want to change.
Add object to your template like post-its, text, reactions and forms.
Scroll on you mouse to make the canvas bigger or smaller. You can’t make the whole template bigger och smaller.
Mark an object on your template and press on the delete-button on your keyboard.

Add documents

Go to the right menu, click on the icon for Create, and choose Documents.

2. A dialog square will show. Here you choose what kind of document you want to upload.

3. Click on My files to choose files from your OneDrive.

4. Click on Latest to choose among recent edited files.

5. Under Quick Access choose what Team/SharePoint document library you want to upload a document from (You can only upload a Powerpoint or PDF).

6. For example, this might look like if I have chosen to upload a PowerPoint file on my Whiteboard. (Note you can only upload PowerPoint, PDF documents).

7. Select the slides you want to upload.

8. Click Select All to upload all slides.

9. Click Insert.

Whiteboard Frequently asked questions

2021-11-02/in Employee, English, Student, Whiteboard

Who can use Whiteboard?

Whiteboard is currently available to all students and employees. Externals are currently unable to participate in a Whiteboard.

Can I collaborate on Whiteboard?

Yes, you can! Open the Whiteboard you want to collaborate on. In the right corner, click the Share Icon. Then you can type in the name or email of the person you want to share and collaborate with, or choose to copy the link, and send to the person.

Observe that users can currently only collaborate with others within their organization. Microsoft will add options to collaborate with guests outside your organization in the future.

Can I export the result?

Yes, you can export the result to a PNG or SVG. You can also choose to publish to a Team, send to a OneNote, or to an email.

What is the difference between the Whiteboard app and web interface?

Whiteboard has recently been updated. There are no differences between the web and the app.

Where can I find Whiteboard?

There are three ways to find and use Whiteboard. Via the deskapp, the web or integrated in teams. You can find more information in the manual: Download and install whiteboard app

How do I save my Whiteboard?

All your Whiteboards are automatically saved in your Whiteboard Portal. Go to the Office 365 portal and select Whiteboard.

Can I use templates in Whiteboard?

Yes, templates are available in Whiteboard. Templates makes it easier for you and others to work together in Whiteboard. You can open templates by clicking the Templates button in the left menu. This will display the template gallery, where you can select a template.

The following categories are available with more to add as you go:

Brainstorming – exploring creative ideas
Problem solving – analyzing and solving problems
Design and research – deepen customer focus
Strategy – move from strategy to execution faster
Project planning – increase productivity and results
Retrospective – get an overview over different catagories
Games – engage and energize groups
Evaluation – reflecting and improving
Workshops – inspire and facilitate groups
Learning – teflecting, comparing and brainstorming

Can I use my fingers to use Whiteboard?

Yes, Whiteboard is compatible with touch, computer mouse, and keyboard.

Can I add pictures to the Whiteboard?

Yes, you can insert pictures on your Whiteboard. Click the Create icon, and then click pictures. Unfortunately, you can’t copy and paste pictures into the Whiteboard you have to save the image to your computer and then upload.

Can I react to sticky notes or text boxes?

No, however, you can create reactions and drag and drop them on your sticky notes or text boxes. On the rightside menu, select reactions. Then you can choose heart, thumbs up or down etc. Drag and drop them in the appropriate place to react to text or sticky notes.

Can I zoom in and out of my Whiteboard?

Yes, you can – the surface is infinite. With the mouse – scroll up and down. With your fingers – pull together or outwards with two fingers.

Can I rename my Whiteboard?

Yes, by going to the Whiteboard portal and then tapping the three dots of the Whiteboard that you want to rename.

Can I remove Whiteboards?

Yes. Go to your Whiteboard portal, click on the three dots of the Whiteboard you want to delete, and then select Delete.

How do I use ink in Whiteboard?

Digital ink is available to everyone, whether you’re using your mouse or pen. The Pen toolbar contains 15 pen colors, 15 highlighters, pen arrows, and different thicknesses.

Features:

Select a pen to see the color and thickness in the drop-down list.
Select arrow mode from the drop-down list to turn your ink strokes into arrows.
To draw straight lines, hold down the Shift key while you make ink.
To convert things you draw to shapes, select your ink and select the shape icon from the shortcut menu.

How do I create straight lines?

The previous ruler has been removed. In Whiteboard, you can add straight lines using shapes in the gallery. You can also hold the shift key while you’re drawing to create a straight line.

How do I use mouse and keyboard in my whiteboard?

You can use your mouse and your keyboard by doing one of the following:

To pan the workspace, click it, and then drag the canvas with your mouse. You can also hold down the Ctrl key on the keyboard and use the arrow keys.
To quickly zoom in on the workspace, scroll the mouse wheel up or down (if applicable).
To select an item, click it with your mouse. You can also press the Tab key multiple times until the desired item is selected.
To insert an object, such as a picture or text, click the + icon on the toolbar, and then click on the item you want to add. You can also use the shortcut menu by clicking Shift+F10. Use the arrow keys to select the item you want to add, and then press Enter.
To draw or delete ink, click the ink icon on the toolbar, select a pen or eraser, and then use the mouse to draw on the canvas or remove ink strokes. To use the keyboard to select tools, press the Tab key several times until the pen icon is selected on the toolbar.
To move the ruler when it appears, click it, and then drag the ruler with your mouse. To use the keyboard, click the ruler, and then move it with the arrow keys.
To change the angle of the ruler, hover over the ruler, and then use the scroll wheel — or click to select the ruler, and then hold the Alt key while you press one of the arrow keys on the keyboard.

How do I select, move, and resize content?

When finger painting mode is turned off, you can move objects by selecting it with your finger and easily moving around the canvas.
Select content with your finger or pen — or use the Lasso Selection tool on the toolbar to select multiple items at once. Turn on lasso selection and use the pen to circle the content you want to select. When finger painting mode is enabled for devices that are passive or don’t have a pen, you can turn on Lasso Select and use your finger to dial in content.
If the active pen has a cylinder button, hold down the button to temporarily switch to Lasso Select mode and circle the content to be selected.
When the content is selected, you can move it with your finger or pen. To resize, use two fingers to stretch or minimize the content.

Can I use Whiteboard in the classroom?

Yes, Whiteboard has been designed both for remote learning and in the classroom. In the classroom, students can leave class with a digital version of the whiteboard so they can focus on listening and learning instead of copying content from the whiteboard during class. Teachers can hold more interactive lessons with a shared whiteboard where students can add content or react to content added by others. Whiteboard is a fantastic tool for group projects. All project members can get involved and teachers have the opportunity to observe and provide feedback.

Can I share a Whiteboard where no one else can edit it?

Yes, if you choose whiteboard presentation mode (read-only mode) in Teams meetings, the meeting organizer can choose how to interact with the board. If you choose read-only mode, all other participants will see the whiteboard but without being able to edit. At any time during the meeting, the meeting organizer can switch between read-only mode or allow collaboration from others from the settings menu.

Can I use Whiteboard in a Team meeting?

Yes, Whiteboard is integrated into Teams but can also be used in other digital meeting tools such as Zoom.

Create files and maps in SharePoint

2021-10-18/in Employee, Microsoft 365, Sharepoint, Student

This manual describes how you create new documents, files and maps in a current SharePoint group website.

Open your browser and go to www.m365.umu.se.
Search for SharePoint among all the applications in the panel to the left. Click on More applications if you don’t see the app.
Click on SharePoint.
Click on the globe, My Applications, in the menu to the left. In the list that pops up you’ll se all of your group websites. Click on the group website that you want to create maps and files in.
When you’re in the group website that you’ve chosen, click on Documents in the menu to the left.
Click on the button New to create a new map or file.

Here you can choose what kind of file you want to create (for example Word, Excel or PowerPoint) or if you want to create a map.

Move or copy files in SharePoint

2021-10-15/in Employee, English, Microsoft 365, Sharepoint, Student

In this manual, we decribe how to move and copy files within and between SharePoint websites.

Open the SharePoint website and select Documents in the left menu.
Hover the pointer on the file/folder you want to move or copy to see a hidden menu.
Select the three dots.
Select Move to if you want to move the file to another place (the file will be deleted from existing place).
Select Copy to if you want to move and copy the file to another place. (the file will remain on the existing place).
A menu will open to the left of the screen, select where you want to move or copy the file/folder to and then click Move here.

Upload files and folders in SharePoint

2021-10-15/in Employee, English, Microsoft 365, Sharepoint, Student

In this manual, we decribe how to upload files and folders in SharePoint document library. If you want to create a new document library see: Create a document library in SharePoint

Open the SharePoint document library you want to upload files to.
Select Upload.
Select if you want to upload a file, folder, or template.
Your File Explorer (Windows) or Finder (Apple) will open.
Select a file or folder to upload.

Drag files to SharePoint

Open a SharePoint document library you want to drag files to.
Open your File Explorer (Windows) or Finder (Apple).
Choose a file from your computer.
Drag it from your File Explorer/Finder and drop it in SharePoint document library.

Create a document library in SharePoint

2021-10-15/in Employee, English, Microsoft 365, Sharepoint, Student

In this manual, we show how to create a document library in an existing SharePoint groupwebsite.

Go to www.m365.umu.se and sign in with your Umu-ID.
Select SharePoint in the left menu, if you cannot find it, select All applications and then SharePoint.
Select the globe in the left menu to see your websites.
Select the site where you want to create a document library.
Select New in the upper menu, and then select Document library.
A menu to the left of the screen will open.
Enter a name and a description.
Select Show in site navigation if you want the document library in the left menu of the site.
When you are done, select Create.
If you chose to show the document library in the site navigation, you will see it in the left menu. Otherwise, you will find it by selecting Site content.

Set up your notifications in Teams

2021-09-21/in Employee, Microsoft 365, Student, Teams

When you want to set up and adjust your notifications settings in Microsoft Teams, there are two options: for the entire application or for each channel.

Set up notifications for the Teams application

Click on the three dots next to you profile picture in the upper right corner in Teams.
A menu will appear, select Settings.
Select Notifications and set up the different notifications under each heading.

If you’ve chosen to receive a notification via email – please note that you will unfortunately not receive this notification if you are signed in or have the application open in the background. This is because you are considered as active and will therefore only receive notifications in the application.

Set up notifications for a channel in Teams

Go to the channel where you want to adjust your settings, and click on the three dots.
Select Channel notifications.
In the next menu, you can choose how you want to be notified when something happens.
Select Custom to get more options for the notifications.
Select the level of notifications
1. Click on the arrow
2. Select Banner and feed if you want both an purple banner in the left corner of the screen when recieving an and an number sign in the activity clock. (see decription below)
3. Select Only show in feed if you want notifications only in the acitivty clock. (see decription below)
4. Select Off if you want to turn off the notifications for that teams channel.
5. Select Include all replies if you want notifications if someone replies on your channels posts.
6. Click Save

Banner = Purple box with little decription of what has happened.

Feed = Red numbers on activity and under team

**Note** that these settings only apply to you and the specific channel, not the entire team. For example, if you are interested in what’s happening in some of the Teams channel enable notifications on them and disable notifications on the other.

Frequently asked questions about Forms

2021-09-16/in Employee, English, Forms, Microsoft 365, Student

How do I find Microsoft Forms?

To access Forms go to www.m365.umu.se.
Sign in with your Umu-ID.
Select Forms in the left menu. If you cannot find it there, select All applications and then Forms.

What is the difference between a form, quiz, and poll?

A form is a traditional survey where you collect data on people’s opinions and experiences.

A quiz reminds of a survey but allows you to choose right or wrong answers for the questions.

A poll consists of shorter questions that can be used before, during or after a Teams meeting (Link to “Make a planned poll in a Teams meeting” & “Make a spontaneous poll in a Teams meeting”) or in a channel in Teams (Link to “Make a poll in a channel in Teams”).

What is a group form?

A groupform is when a form is created within an already existing group (team) and is handled in the same way as if it was your own forms portal. This provides the possibility of easy editing and work within a group.

What is preview?

The purpose of a preview is to see what your form/quiz looks like before you share it. When previewing the form, you can try to fill it out to make sure it looks and works the way you want.

See manual: Preview and share a form

What is branching and how can I use it?

With branching you can add a subsequent dependency on the previous answer. If you were to branch question 1 in your form to question 3, it would mean that the respondents who answered question 1 would be moved to question 3. Question 2 will in turn be skipped.

You can add branching to all questions, but also to sections or options in a question.

What is a section?

Sections are used to group your questions in categories or themes such as work environment, equality, and safety. Sections are useful when you are creating a large form with many questions.

What questions can I use in a form or quiz?

There are 8 different types of questions:

Choice is used to give the respondents predetermined answer options. You can use it for a yes or no question but also add over 100 options.
Text is used to let respondents write an answer to the question.
Rating is used to let respondents rate a statement. You can choose levels from 1-10.
Date is used to let the respondents answer the question by choosing a date.
Ranking is used to let the respondents evaluate answer options against each other and rank them in the order they want.
Likert is used to measure attitudes and opinions from a predetermined scale.
File upload is used to let the responded answer the question by uploading a file. The files will be gathered in a folder in your OneDrive. The accepted file types are Word, Excel, PPT, PDF, video, and audio.
Net Promoter Score is an index that ranges from 1-10. It is most often used as a standard proxy by organizations to measure customers’ willingness to recommend their products or services to other. (Similar to rating).

See how to create questions in a form (survey) here: Create questions for a form in Forms

See how to create questions in a quiz/test here: Create questions for a quiz in Forms

Can I share a file in a question?

No, you can only share an image or a video. However, you can create question where the respondents upload a file to answer the question.

See how to create questions in a form (survey) here: Create questions for a form in Forms

See how to create questions in a quiz/test here: Create questions for a quiz in Forms

Can I share a form with a colleague?

Yes, you can share a form to collaborate on and as a template (copy).

See how to share a form to collaborate here: Share a form or quiz to collaborate in Forms

See how to share a form as a template here: Share a form as a template in Forms

Can my forms be answered in multiple languages?

Yes. By using the function multilingual, you can add multiple languages to allow the respondents to choose what language they want to read and answer your form in. However, you must translate the form on your own.

To translate the form, select the three dots in the main men and then multilingual. Add a language and then select the pencil to translate the form.

Can I copy an existing form?

Yes, you can copy an existing form.

See how to copy a form here: Copy, delete or move a form or quiz in Forms

You can also share the form as a template (with yourself and others). In that way, you copy the form as a template and can continue working with a new version.

See how to share a form as a template here: Share a form as a template in Forms

Can I delete a form?

Yes, you can delete a form. Select all my forms and place the pointer on the form you want to delete. Select the three dots and then delete.

See how to delete a form here: Copy, delete or move a form or quiz in Forms

Can I restore a form?

Yes, you can restore a form you have deleted. Select all my forms and then deleted forms. Place the pointer on the form you want to restore, select the three dots, and then restore.

See full decription on how to restore a form here: Copy, delete or move a form or quiz in Forms

Can I move a form?

Yes, you can move forms to different Teams or SharePoint sites. Place the pointer on the form you want to move, select the three dots, and then move. You will then see a list where you can choose where to move your team.

See full decription on how to move a form here: Copy, delete or move a form or quiz in Forms

Can someone outside of Umeå University fill out my form?

Yes, you can share your form with anyone. They do not need a Microsoft account or an Umu-ID. To share your form with anyone, go to settings and select Anyone can respond.

See full decription of forms settings here: Adjust setting in Forms

Can I change the color of my form?

Yes, you can change color on or add a theme to your form. You can also upload an image. Go to the form you want to change color on. Klick on theme in the main menu between the share buttom.

Can I use Forms for a course evaluation?

Yes, Forms is an excellent tool for creating course evaluations. Here are some benefits of using Forms:

You can share your course evaluation to the students in several ways to simplify participation. See: Preview and share a form
You can share your course evaluation with a colleague to collaborate in an easy way. See: Share a form or quiz to collaborate in Forms
You can collect and review results in one place. See: Review results in Forms

Can I delete a question from my form?

Yes, you can delete a question by selecting the trash can. This option can be found on each question.

Can I copy a question?

Yes, you can copy a question by selecting this the copy icon between the trash can. This option can be found on each question.

Can I create mathematical questions?

Yes, you can create mathematical questions in a quiz.

Create a quiz and select either the question type choice or text.
Select the three dots.
Then select Math.

Can I disable my form?

Yes, there are two ways to disable a form.

You can set up a start and end date to your form. This is done by selecting the three dots in the main menu. Select settings and then start date and end date.

You can end the form manually by opening settings and unchecking the box Accept answers. There you can also write a message that will be shown to those who try to open the form when it has ended.

See full decription here: Adjust setting in Forms