Schedule a Zoom meeting

This guide will walk you through how to schedule a meeting (to be scheduled later).

There are two way to schedule a meeting. Either by going through the Zoom client installed on your computer or by logging in through your web browser. This guide describes the latter option.

Surf to   http://zoom.umu.se/

Click on Log in and login in with your Umu Id

Zooms web portal is now opened.

Go to 1. Meetings and then from the left menu click on 2. Schedule a New Meeting

Here are some of the settings that can be changed/made for a scheduled meeting.

Topic: Type in the name or subject of the meeting

Description: Type in a short description of your meeting

When: Choose a date and starting time for your meeting

Duration: Choose how long your meeting is going to be

Registration: By enabling registration for a meeting, all participants must register via email. Click on the link below to read more about settings for this.

https://support.zoom.us/hc/en-us/articles/211579443-Registration-for-Meetings

Video: Set whether the participants’ video should start automatically when the meeting opens

Audio: Choose which devices can link up to the meeting

Meeting options:

  • Require meeting password
    There is a possibility to require a password to come into your meeting
  • Enable join before host
    This setting allows participants to enter the meeting before the host
  • Mute participants upon entry
    Check this setting if the participants’ microphone should be turned off when they open the meeting
  • Use Personal Meeting ID
    With this setting, the personal Zoom room is selected as the address of the meeting.. Read more about Personal Meeting ID here https://support.zoom.us/hc/en-us/articles/203276937-Using-Personal-Meeting-ID-PMI-
  • Record the meeting automatically on the local computer
    Select this setting if the meeting is to be recorded automatically and saved to your computer

Alternative Hosts: Enter email addresses here if the meeting should have multiple hosts

Save and close the meeting by clicking on Save.

The next step shows a summary of the settings made for the meeting.

Here you can save the calendar event to your calendar (1).

Direct link to the meeting (2). Right click and choose Copy Link Address to send it on.

Link to copy an invitation to the meeting ”Copy the invitation” (3).