Application for Erasmus+ staff

The application consists of two steps. You will need to fill out detailed information about your planned exchange to generate a document, Mobility Agreement. The document has to be printed and signed by you, the head of your department and the host institution.

When you have received the document signed by all parties, you will need to log in again and submit the document to complete your application.

Log in to your account

  1. Go to: Solemove start page
  2. Choose Umeå University from the dropdown list.
  3. Login using your umu-id.

Create an application

  • Go to All exchanges in the menu.
  • Click ‘New’.
Print screen All exchanges New
  • Choose Type of exchange/work: Staff.
  • Direction of exchange is already to: Out.
  • Click ‘Save’.
Print screen Type of exchange

Personal and exchange data

Fields marked with an * are mandatory.

  • Fill in your personal information.
  • Under the heading Exchange information: choose Mobility type.
    • If you are going to another University choose -> ‘hei2hei – to Higher Education Institution’ 
    • If you are going to an organisation or enterprise choose -> ‘hei2en – to Enterprise’. 
  • Name of host institution: click the pen to search for your host institution. If you cannot find it in the list, send an e-mail to erasmus.staff@umu.se
  • Click the pen next to Exchange program and choose ERASMUS.
  • Fill out start and end date.
  • Choose EU subject area at home and EU subject area at host.
  • Click ‘Save’.

After you click ‘Save’, you will now see the three tabs above the form.

Print screen personal and exchange data

Statistical information for staff abroad

Fields marked with an * are mandatory.

  • Duration of working days should be at least 2.
  • The following fields are not mandatory: Total grant, ERASMUS subsistence costs, ERASMUS travel costs.
  • If you are going to another organisation or enterprise the following fields are mandatory.
    • Name of the enterprise*
    • Size of the enterprise*
    • Type of the enterprise* 
  • Click on the pen next to Name of the enterprise to choose the institution.
  • Click ‘Save’.
Print screen statistical information

Sign Grant Agreement and Mobility Agreement

The documents can be found in the tab ‘Personal and exchange data’.

  • Sign the Grant Agreement  with EduSign, https://edusign.sunet.se/, or print it and sign it manually.
  • Print the Mobility Agreement and sign it. It also has to be signed by the head of your department and the host institution.
Print screen Grant agreement

Enclosures

Upload the signed Grant Agreement and the Mobility Agreement in the tab Enclosures.

print screen Enclosures Staff and teacher exchange application

Send application

  • To be able to send your application, click on the tab ‘Personal and exchange data’.
  • Click Send application.
  • NOTE! If you have or have had the role of Officer in Solemove, the button ‘Send’ will not be available. Even though you can’t send it, your application will still be visible to staff at International Office.

When you have submitted your application you will receive an automatic e-mail. Attached to the e-mail you find the certificate of attendance. Remember to bring it with you to the host institution so they can sign it for you before you return.

Print screen send application

After the exchange

An online staff report for you to complete will be sent to your e-mail address. This report has to be completed after your staff/teaching mobility period. The International Office will reimburse your department for travel and subsistence costs after the mobility period is completed. The reimbursement will be calculated according to the Erasmus financial guidelines. For information about these guidelines, see the document Standard amout for staff exchange at:
Erasmus+ for staff

You will also need to upload the following documents in Solemove when you return:

  • A signed certificate of attendance signed by the host university confirming the start and end dates for your staff visit/teaching exchange at the host institution
  • A copy of your travel expenses report in PASS (reseräkning)

Log in to your account

  • Go to: Solemove start page
  • Choose Umeå University from the dropdown list.
  • Login using your umu-id.
  • Click on ‘All exchanges’.
  • Go to your application.
  • Click the new fourth tab called ‘After exchange’.
  • Enter your Actual exchange dates.
  • Click on the pen next to each document name to attach the corresponding file. Remember to click ‘Upload file’ to attach your documents.
Print screen after exchange