Application for Erasmus+ staff

Log in to your account

  1. Go to: Solemove start page
  2. Choose Umeå University from the dropdown list.
  3. Login using your umu-id.

Create an application

  • Go to All exchanges in the menu.
  • Click ‘New’.
Print screen All exchanges New
  • Choose Type of exchange/work: Staff.
  • Direction of exchange is already to: Out.
  • Click ‘Save’.
Print screen Type of exchange

Personal and exchange data

Fields marked with an * are mandatory.

  • Fill in your personal information.
  • Under the heading Exchange information: choose Mobility type.
    • If you are going to another University choose ->hei2hei – to Higher Education Institution’ 
    • If you are going to an organisation or enterprise choose -> ‘hei2en – to Enterprise’. 
  • Name of host institution: click the pen to search for your host institution. If you cannot find it in the list, send an e-mail to
  • Click the pen next to Exchange program and choose ERASMUS.
  • Fill out start and end date.
  • Choose EU subject area at home and EU subject area at host.
  • Click ‘Save’.

After you click ‘Save’, you will now see the three tabs above the form.

Print screen personal and exchange data

Statistical information for staff abroad

  • Fields marked with an * are mandatory.
  • Duration of working days should be at least 2.
  • The following fields are not mandatory: Total grant, ERASMUS subsistence costs, ERASMUS travel costs.
  • If you are going to another organisation or enterprise the following fields are mandatory.
    • Name of the enterprise*
    • Size of the enterprise*
    • Type of the enterprise* 
  • Click on the pen next to Name of the enterprise to choose the institution.
  • Click ‘Save’.
Print screen statistical information

Sign Grant Agreement

  • Print the Grant Agreement in tab ‘Personal and exchange data’.
  • Sign the document with EduSign,, or sign it manually.
Print screen Grant agreement


Upload the following documents in the tab Encolures:

  • Signed Grant Agreement.
  • Staff Mobility for Teaching. The document has to be signed by the head of your department and the host university/company.
print screen Enclosures Staff exchange application

Send application

  • To be able to send your application, click on the tab ‘Personal and exchange data’.
  • Click ‘Send application’ to send the application.
Print screen Personal and exchange data send application

After the exchange

  • Go to: Solemove start page
  • Choose Umeå University from the dropdown list.
  • Login using your umu-id.
  • Click on ‘All exchanges’.
  • Go to your application.
  • Click the new fourth tab called ‘After exchange’.
  • Enter your Actual exchange dates.
  • Click on the pen next to each document name to attach the corresponding file. Remember to click ‘Upload file’ to attach your documents.
Print screen after exchange