Application for Erasmus+ teacher exchange

The application consists of two steps. You will need to fill out detailed information about your planned exchange to generate two documents:

  • Mobility Agreement, this document has to be signed by you, head of department and host institution,
  • Grant Agreement, this document has to be signed by you.

When both documents has been signed, you need to login again and submit them to complete your application.

At the bottom of this page you can also find information about what you need to to after your exchange.

Log in to your account

  1. Go to: Solemove start page
  2. Choose Umeå University from the dropdown list.
  3. Login using your umu-id.

Create an application

  • Go to All exchanges in the menu on the left hand side.
  • Click ‘New’.
New Erasmus staff Solemove
  • Choose Type of exchange/work: Teacher.
  • Direction of exchange is already to: Out.
  • Click ‘Save’.
Staff application type in Solemove

Personal data

  • Fill in your personal information.
  • Click ‘Save’.
Personal data in Solemove

Home institution info

  • Fill in the information.
  • Click ‘Save’.

Exchange information

  • Name of host institution: click the magnifying glass to search for your host institution. Start writing the name of the host institution and click magnifying glass. If the name is visible tick the box and click ‘Select’. If you cannot find it in the list, send an e-mail to
    • Mobility type: choose ->‘hei2hei – to Higher Education Institution’ 
    • Choose ‘Agreement’
    • For ‘Exchange program’ choose ERASMUS.
    • Fill in exhange start date and end date – including travel days.
    • Fill out EU subject area at host
    • Click ‘Save’.

After you click ‘Save’, you will now see the three tabs above the form. Fill out the tab ‘Statistical information for staff abroad’ before downloading these documents.

Exchange information in Solemove

Statistical information

  • Fill out the information.
  • Duration of teaching days must be at least 2.
  • Duration of teaching in hours must be at least 8h/week (for exchanges 2-7 days. Exchanges for 2 weeks = 16h teaching etc. For exchanges 7+ days, ending with an incomplete week additional 1,6h/day must be added).
  • Some of this information will automatically be added in the Mobility Agreement document, therefore it is important that you fill out this tab and save it before downloading any documents.
  • Click ‘Save’.
PDF and statistical information in Solemove

Sign Grant Agreement and Mobility Agreement

The documents can be found over your application.

Download them after filling out all information in the first four tabs.

  • Sign the Grant Agreement, with EduSign,, or print it and sign it manually.
  • Print the Mobility Agreement and sign it. It must also be signed by the head of your department and the host institution. You can sign the Mobility Agreement, with EduSign,, however, please remember that a document signed with EduSign cannot be altered.


  • Upload the signed Grant Agreement, Mobility Agreement together with you work plan (can be a schedule or other similar information concerning your exchange) in the tab
  • Click on ‘Choose File’ to add file.
  • If applicable; also write information regarding green travel.
Enclosures and PDF in Solemove

Check and send application

  • Check to see that all tabs have an ‘OK’ after and that you have uploaded the right files in the Enclosures. Then click ‘Send’ in the top right corner.
  • A window will open asking if you want to send the application, choose ‘Yes’ to send in, or ‘No, cancel and return’ if you want to wait.
  • NOTE! If you have or have had the role of Officer in Solemove, the button ‘Send’ will not be available. Even though you can’t send it, your application will still be visible to staff at International Office.

When you have submitted your application, you will receive an email when it has been accepted by an officer at International Office. Attached to the email you will find the certificate of attendance. Remember to bring it with you to the host institution so they can sign it for you before you return.

Check and send in Solemove.

After the exchange

An online staff report for you to complete will be sent to your email address. This report must be completed after your staff mobility period.

International Office will reimburse your department/unit for travel and subsistence costs after the mobility period is completed. The reimbursement will be calculated according to the Erasmus financial guidelines. For information about these guidelines, see the document Standard amount for staff exchange at: Erasmus+ for staff

You will also need to upload the following documents in Solemove when you return:

  • A Certificate of Attendance signed by the host university, confirming the start and end dates for your staff visit/teaching exchange at the host institution.
  • A copy of your travel expenses report in PASS (reseräkning).

Log in to your account

  • Go to: Solemove start page
  • Choose Umeå University from the dropdown list.
  • Login using your umu-id.
  • Click on ‘All exchanges’.
  • Go to your application.
  • Click the new fourth tab called ‘After exchange’.
  • Enter your Actual exchange dates. Including travel days.
  • Click on the pen next to each document name to attach the corresponding file. Remember to click ‘Upload file’ to attach your documents.
After exchange in Solemove