Application instructions for outgoing exchange students
Log in
- Go to: SoleMove start page. Please make sure to only open Solemove in one tab.
- Choose Umeå University from the dropdown list.
- Login using your umu-id.
Click ‘Destination search’ – if you don’t already know
If you have not already decided where you want to go, you can search for opportunities at:
Create and submit an application
Does your view look different in Solemove than the image to the right? This may be due to the fact that you previously received a salary from Umeå University or that you are partly employed as a teacher. If so, please contact Solemove@umu.se before creating your application.
Please note, if you have previously submitted an application on Solemove, you will need to choose ‘Create new application’ before following these steps.
1.Select Application type. Choose ’Normal student exchange’.
2.Select Mobility type ’S-Study’.
- Select an Application period. Be sure to select the application period you intend to apply for. Click ‘Save.
Personal data
Fill in the mandatory fields with the required information. IMPORTANT! Make sure to fill in your name as stated in your passport (all names). Write your given name(s) /first name(s) in CAPITAL LETTERS.
NOTE! Click ‘Save’ when all required fields are filled in.
Go to the ‘Home institution information’ tab by clicking the arrow
Select ’Unit responsible for the nomination round’ by clicking the plus icon. Choose the department from the list. Please note, it must be the same department as indicated in the Application period. Click ’Select’.
If you choose the wrong department, your contact person will not be able to see and process your application.
Umeå University should only be selected when applying for the university-wide exchange places.
Fill in the contact information to the department’s coordinator. Click ’Save’.
If you apply to any of the following application rounds, please select International Office.
- University-wide agreements outside of Europe (universitetsövergripande avtal utanför Europa)
- University-wide agreements within Europe (universitetsövergripande avtal inom Europa)
- North2North
- Nordlys
Unsure?
If you are unsure, contact the International Contact Person at your department.
Go to the Current studies tab
Current level of studies: Please select your level of studies at the time of this application on Solemove.
EU subject area at home: Choose from the drop-down list. If you are unsure, contact the International Contact Person at your department.
Please note: For your Online Learning Agreement (Erasmus) to be valid, the EU subject area must be a 4-digit code.
Current programme: Write your study programme. If you are not registered within a study programme, please enter your current course.
Language knowledge (obligatory): Choose the language of instruction for your exchange as the first language on the list. For English, B2 is recommended. Add another language if needed/wanted.
Important! Be very careful which languages you enter since this data will be transferred to your Online Learning Agreement if you are an Erasmus student.
Previous exchange: If you have previously been on exchange, please write the University and semester you attended.
Click ‘Save’
Go to the Exchange information tab
If you apply for exchange places under the university-wide agreements, you can apply for a maximum of four destinations. If you apply for departmental or faculty-linked exchange agreements, you will need to check with the International Contact Person at the respective department if there are any limitations to how many destinations you can apply for.
Duration of exchange: choose from the drop-down menu.
Please only use the set semesters in the application form even if the universities that you are applying to have different semester dates then Umeå University. Do not choose ‘Other’.
List your selection of universities in order of priority.
Choose ‘Normal’ type of exchange.
Choose ‘Country’ from the drop-down list. Choose ‘University’ by clicking the +icon. Only the available university/ies in that country will show up. Click ‘Select’ and then ‘Save’.
Add another university by repeating the procedure.
You can change the priority by clicking on the arrows next to the name of the country. 
Click ‘Save’.
(If applicable) Additional information: in case you are in need of additional support from the partner university, write what kind of support you require.
Click ‘Save’.
Go to the Enclosures tab.
If you apply for the university-wide agreements you need to submit the following documents:
- Exchange studies outside Europe
- Complete study plan
- Buddy Programme certificate (if applicable).
- Language test (Only if you do not have English grades from a Swedish upper secondary school). Please upload the documents under the blue tab “enclosures”.
- Exchange studies at the Arctic Circle (north2north)
- Complete study planand
- letter of motivation.
- Exchange studies in Europe (Nordlys, University-wide agreements)
- Complete study plan
- Language test (Only if you do not have the required language grades from a Swedish upper secondary school). Please upload the documents under the tab “enclosures”
- If you apply for departmental or faculty-linked exchange agreements, you will need to check with the International Contact Person at the respective department, which documents need to be submitted.
Check and send application
Go to the tab ‘Check and send application’
This tab displays the status of all other tabs so that you can quickly see if your application is considered complete by SoleMove (i.e. all the mandatory fields have been filled in). Press the Send application button and you will get a message if you want to send your application and after that a notification ‘Application sent!’ in the upper right corner. You cannot edit your application after it has been sent.
