Assemble your thesis in the Graphic Design Tool

To assemble all parts of your dissertation into a cohesive unit, use the template “Avhandling / Doctoral thesis” in the Graphic Design Tool.

Using the assembly template helps you to:

Design the cover
Fill in the nailing leaflet
Generate the title page and dedication page
Upload the introductory chapter “kappa”
Upload and customize individual papers and design thumb grips
Follow Umeå University’s graphic profile
Place any required information in the correct place in the thesis

New document

Create a new document by selecting Document > Create New Document. You can then choose from various templates. Find the template “Avhandling / Doctoral thesis”.

Start by saving your new document and giving it a name. Try to remember to save often, at least every time you switch sections.

The assembly template is divided into 7 sections.

Basic information

The first section collects general information that will then be used in the other sections.

Document language

Select language and logo Choose Swedish if you are writing in Swedish; for all other languages, choose English. Regardless of the language, you can choose to use a Sami logo instead of the Swedish or English one.

Title, subheading and author

These values can be retrieved from various places in the rest of the assembly template.

Department

This value is automatically used in the assembly template.

Printed by

Enter the name of the printing house producing your dissertation. This is pre-filled with Umeå University’s contracted printing house for dissertations. This value is used automatically.

Publication date (Nailing Date)

The publication date is the same as your nailing date. Contact the University Library to get the nailing date. This value is used automatically.

ISBN

Your dissertation has two different ISBNs: one for the printed book and one for the digital version. You get these from the University Library. This value is used automatically.

Series

You can select up to two series that your thesis belongs to. Don’t forget to fill in which number in the series your dissertation is! Leave it blank if the dissertation does not belong to any series. This value is used automatically.

Who administers the series varies from series to series but is often a person at the department or faculty.

Cover

The Cover section is divided into three subsections: Front, Back, and Spread with spine.

The assembly template automatically calculates the number of pages in your dissertation and adjusts the width of the book’s spine. In the Spread with spine subsection, you choose the paper your dissertation will be printed on. UMU’s standard paper is pre-selected. You can also manually set the spine width, but do this only in consultation with Print Services.

Before you upload the introductory chapter or individual papers, the spine is shown with a width of 8mm. This makes it so you can start designing the cover before you are ready to upload the “kappa”. The spine of the dissertation must be at least 5mm wide to include text on the spine.

You can find general information about designing in the Graphic Design Tool here:

Nailing leaflet

This section has two subsections: Front and Back.

Heading, subheading and author

Start by clicking the button “Get title, subheading, and author from Basic Info.” Insert line breaks and adjust the text size for these fields as needed.

Dissertation type

Select the type of degree your dissertation will result in.

Information about defense

Specify the venue where your defense will take place under Location. Room, building, street address, etc.

Enter the date and time when the defence takes place.

If it is possible to participate via Zoom, provide the link and password for the Zoom meeting.

Specify the language that will be used during the defense.

Provide information about the opponent. This should include academic titel, name, university, city and country.

Abstract and keyword

Switch to the Back to fill in the Abstract and Keywords.

Number of pages

In the field for Number of Pages, enter the number of pages with Arabic numbering in the “kappa” and the number of papers in your thesis.

Title Page

This section has two subsections: Front and Back.

Start by clicking the button “Fetch title, subtitle, and author from Basic Info.” Insert line breaks and adjust the text size for these fields as needed.

Go to the back.

Additional information

Here you can provide extra information about the dissertation, for example additional information about the cover.

Copyright ©

If you want to specify copyright with the © symbol, enter your name here. This does not affect your copyright in Sweden in any way.

Additional copyright information

Use this field if you want to provide information about a Creative Commons license or similar.

Information about cover design and photo

If you want to specify who designed the cover, write this here. If the cover includes a photo, you must provide the photographer’s name here.

Cover image reproduced with permission

You need permission from whoever own the image you have used on the cover. Check this box if you have ensured you have permission, even if you took the photo yourself. This can affect whether your cover can be displayed when distributed digitally.

Dedication

Here you can write a dedication. Leave it blank to remove the page from the thesis.

Kappa/Thesis

This is where you upload your kappa/thesis or monograph. Papers are uploaded in the next section. The PDF you upload is automatically scaled to fit S5 (165x238mm), which is the standard format for theses at UMU. The first page of the document will also automatically be a right-hand page.

Since the assembly template generates the title page, the document you upload should not include this. You can find customized Word templates in Aktum.

Click Add Kappa/Thesis
Click Upload
Find the PDF you want to upload.
Confirm that you have the right to use the document (“image”) and then click Use Image

You can upload additional files, such as a separate appendix. Use the three lines on the far right to change the order of the uploaded files.

If you want to replace the uploaded file with a new PDF, remove the old one and upload a new one.

Papers

This is where you upload your articles and manuscripts. The PDF documents you upload are automatically scaled to fit S5 (165x238mm), which is the standard format for theses at UMU. The first page of the document will also automatically be a right-hand page. If your document does not scale well when uploaded, you can email the PDF to avhandlingar@umu.se for assistance with scaling the document.

The difference between uploading a paper or supporting information is that individual papers get a divider (thumb grip, tab) in front of them, while supporting information is simply added behind the previous document.

At the top of the section, there are global settings for the dividers created before each paper. You can choose the color, type of numbering, and font.

Click Add Paper or Add Supporting Information
Click Upload
Find the PDF you want to upload.
Confirm that you have the right to use the document (“image”) and then click Use Image

Dividers/Tabs

If you upload a paper, a “P” appears in front of the document name. The document also has a downward-pointing arrow. Click the arrow to see how the divider looks. This also provides more settings for the divider. Here you can add background color, background images, images, and text. If you do not want to customize the dividers, leave this as it is.

If you want to replace a file you previously uploaded, you can replace the uploaded file with the up-pointing arrow. The assembly template will remember the settings for the divider you made for the individual paper when you replace the file.

Use the three lines on the far right to change the order of the documents.

Publication List for Series

If you have a publication list for your series, this is usually placed at the end of the thesis. Upload this as supporting information after the last paper.

Download File

To download the assembled dissertation, click “Download.” You now have four options.

For press

Use this option if you are going to submit the file to the university printing service for printing. The file that is downloaded contains high-resolution images as well as bleed and crop marks.

For print

Use this option if you want to print the file on a simple printer. The file gets images with a resolution of around 200ppi and lacks bleed and cut marks, making it unsuitable for high quality printing.

For screen

Use this option if you want a smaller file size suitable for reading on a screen. The file gets images with a resolution of around 150ppi and lacks bleed and cut marks.

More Options… (Fler alternativ)

If you select the “More Options” option, the Download dialog box opens.

Select a Document format. This choice corresponds to the three options above.

Select Preset. You have two options:

Cover, nailing leaflet & body. With this option, you download a zip file with the cover, nailing leaflet, and kappa+papers as three separate files.
Cover, nailing leaflet & kappa/thesis. With this option, you download a zip file with the cover, nailing leaflet, and kappa/thesis as three separate files. This option is recommended for getting a file suitable for Diva.