Frequently asked questions about Microsoft 365
How do I login to Microsoft 365?
Go to o365.umu.se and login with your UmU-id and password.
What is Microsoft 365?
Microsoft 365 is Microsofts name for their cloud services. It is a collection of programs that exists on an Internet server – i.e they are not installed on your computer.
You can use the programs via your web browser from anywhere as long as you login. For programs installed on your computer, Microsoft uses the termination called desktop app. All Microsoft 365 services and programs have the same name and functionality as their corresponding desktop applications, but the desktop apps may have more features.
Can I log in to Microsoft 365 via my telephone and tablet?
Yes, you can log in to Microsoft 365 via your web browser in your mobile phone or tablet. You can also download that apps via Google Play Store or AppStore directly to your phone or tablet.
Where do I save my documents?
You can save your documents in OneDrive. You can upload them and save them into folders. As a staff member at the university you have 1 TB of personal space.
Is there anything I cannot save in Microsoft 365?
You are not allowed to save any files that contain sensitive personal or confidential information in OneDrive. This includes, for example, health information, addresses, tenders and procurements, information on a persons ethnic origin, political opinion or sexual orientation.
Umeå University offers a service for storing files that require high security.
If in doubt, start by doing an information classification on your material before deciding where to store it.
Can I save research data in Microsoft 365?
No, you may not save sensitive or confidential information. If your research material require high security it should not be stored in Microsoft 365.
Umeå University offers a service for storing files that require high security.
If in doubt, start by doing an information classification on your material before deciding where to store it.
Skyddade dokument (secure storage space)
If you have questions regarding information security and data contact ITS IT-security via Servicedesk.
Can I use Teams with people outside the University?
You can invite guests to teams at Umeå University. Anyone who has an email account (example, Outlook, Gmail or similar, can be invited as a guest in Teams.
Can I access my Teams files via a computer instead of via a browser?
Yes, you can choose to synchronize your teams files to your OneDrive and make your OneDrive accessible in your file manager. This way you can access and work with your teams files on your computer, whether or not you have access to the internet. When your computer has an internet connection, files will automatically synchronize to the cloud.
Should I choose Teams or Sharepoint?
It depends on what you want to use them for. If your focus is discussion, communication and collaboration with documents, then Teams is a better alternative.
If you want a more complex solution with different permissions on your documents and files, different types of lists and workflows, then Sharepoint is a better alternative for you.
Is Teams a learning platform?
No. Teams, Sharepoint and other parts of Microsoft 365 are not intended to be used as learning platforms. More information about our learning platforms:
Why am I signed out of the Microsoft 365 apps on the web?
If you are inactive for more than four hours, you are automatically signed out of the apps in Microsoft 365 on the web. This applies to all Microsoft 365 apps including Outlook on the web. You are inactive when you have no interaction with the web app, such as mouse clicks or keyboard strokes.
This is a security-enhancing measure that reduces the risk of unauthorized access to your information.