Office 365 for staff FAQ

How do I login to Office 365?

Surf to and login with your UmU-id and password. 

What is Office 365?

Office 365 is Microsofts name for their “cloud” services.  It is a collection of programs that exists “in the cloud” and is not installed on your computer.  It is located on a server on the internet only.

Instead of installing Word, Excel etc. on your computer, it is installed on a server on the internet.  You can use them via your web browser from anywhere as long as you login.  For programs installed on your computer, Microsoft uses the termination called “desktop app”.  All Office 365 services and programs have the same name and functionality as their corresponding desktop applications, but the desktop apps may have more features.

Funktions in  Office 365

Can I come in to Office 365 via my telephone and tablet?

Yes, you can login to Office 365 via your web browser in your mobile phone or tablet.  You can also download that apps via PlayStore or AppStore directly to your phone or tablet.

Mobile phone apps for Office 365

Where do I save my documents?

You can save your documents in OneDrive.  You can upload them and save them into folders.  As a staff member you have 1 TB of personal space.

Save files in OneDrive

Is there anything I cannot save in Office 365?

You are not allowed to save any files that contain senstive personal or confidential information in OneDrive.  This includes, for example, health information, addresses, tenders and procurements, information on a persons ethnic origin, political opinion or sexual orientation.

Can I save research data in Office 365?

No, you may not save sensitive or confidential information.  If your research material is of high security it should not be stored in Office 365.

Umeå University offers a service for storing files that require high security.

If in doubt, start by doing an information classification on your material before deciding where to store it.

Trygg filyta (secure storage space)

If you have questions regarding information security and data contact ITS. IT-security via Servicedesk.

Can I use Teams with people outside the University?

You can share teams with external persons.  They will be invited in a Guests in Teams.  Anyone who has an email account (example, Outlook, Gmail or similar, can be invited as a guest in Teams.

Adding a guest in Teams, Office 365

Can I access my Teams files via a computer instead of via a browser?

Yes, you can choose to synchronize your teams files to your OneDrive.  That way you can access and work with your teams files directly from explorer, whether or not you have internet. When your computer has an internet connection, files will automatically synchronize up to the cloud without your having to do anything.

Här finns hjälp med hur du bland annat kan synkronisera dina filer.  

Help for OneDrive, Office 365

Should I choose Teams or Sharepoint?

Depends on what you want to use them for.  If your focus is on discussion, communication and collaboration with documents, then Teams is a better alternative.

If you want more complex solutions with different permissions on your documents and files, different types of lists and workflows, then Sharepoint is a better alternative for you.

Is it a teaching platform?

No. Teams, Sharepoint and other parts of  Office 365 are not teaching platforms