Office 365 for staff FAQ

How do I login to Office 365?

Go to o365.umu.se and login with your UmU-id and password. 

What is Office 365?

Office 365 is Microsofts name for their cloud services.  It is a collection of programs that exists on an Internet server – i.e they are not installed on your computer.

You can use the programs via your web browser from anywhere as long as you login.  For programs installed on your computer, Microsoft uses the termination called desktop app.  All Office 365 services and programs have the same name and functionality as their corresponding desktop applications, but the desktop apps may have more features.

Functions in  Office 365

Can I log in to Office 365 via my telephone and tablet?

Yes, you can log in to Office 365 via your web browser in your mobile phone or tablet.  You can also download that apps via Google Play Store or AppStore directly to your phone or tablet.

Mobile phone apps for Office 365

Where do I save my documents?

You can save your documents in OneDrive.  You can upload them and save them into folders.  As a staff member at the university you have 1 TB of personal space.

Save files in OneDrive

Is there anything I cannot save in Office 365?

You are not allowed to save any files that contain sensitive personal or confidential information in OneDrive.  This includes, for example, health information, addresses, tenders and procurements, information on a persons ethnic origin, political opinion or sexual orientation.

Umeå University offers a service for storing files that require high security.

If in doubt, start by doing an information classification on your material before deciding where to store it.

Skyddade dokument (secure storage space)

Can I save research data in Office 365?

No, you may not save sensitive or confidential information.  If your research material require high security it should not be stored in Office 365.

Umeå University offers a service for storing files that require high security.

If in doubt, start by doing an information classification on your material before deciding where to store it.

Skyddade dokument (secure storage space)

If you have questions regarding information security and data contact ITS. IT-security via Servicedesk.

Can I use Teams with people outside the University?

You can invite guests to teams at Umeå University. Anyone who has an email account (example, Outlook, Gmail or similar, can be invited as a guest in Teams.


Adding a guest in Teams, Office 365

Can I access my Teams files via a computer instead of via a browser?

Yes, you can choose to synchronize your teams files to your OneDrive and make your OneDrive accessible in your file manager.  This way you can access and work with your teams files on your computer, whether or not you have access to the internet. When your computer has an internet connection, files will automatically synchronize to the cloud.

Help for OneDrive, Office 365

Should I choose Teams or Sharepoint?

It depends on what you want to use them for.  If your focus is discussion, communication and collaboration with documents, then Teams is a better alternative.

If you want a more complex solution with different permissions on your documents and files, different types of lists and workflows, then Sharepoint is a better alternative for you.


Is Teams a learning platform?

No. Teams, Sharepoint and other parts of  Office 365 are not intended to be used as learning platforms. More information about our learning platforms:

Learning platforms at Umeå University