Open a private browser window

All modern web browsers are able to open “private” windows. When browsing via a private window, all your previous browsing data will be ignored and the browser will not save what you were doing when closing the window. No cached files or cookies.

This is of course helpful when you want to do private things, like online banking. But also an invaluable tool for troubleshooting problems when browsing web sites, like if you are having problems logging in in to Umu.se or e-learning platforms.

Google Chrome (Mac or Windows)

  1. Click on the Chrome menu “…” in the top right corner of the window
  2. Then click on the “New incognito window”

Google Chrome (Android)

  1. Click on the Chrome menu “…” in the top right corner of the window
  2. Then click on the “New incognito tab”

Edge

  1. Click on the Edge menu “…” in the top right corner of the window
  2. Then click on “New InPrivate-window”

Firefox

  1. Click on the Firefox menu  in the top right corner of the window
  2. Then click on the ”New private window”

Safari

  1. Click on the File menu
  2. Then click on the ”New private window”

Frequently asked questions SharePoint

What is SharePoint?

SharePoint is a free cloud-based application, primarily used to create websites. You can use it as a secure place to store, manage, share, and access information from a unit. Everything you need is a browser.

In SharePoint you can:

  • Build intranets and create sites, document libraries, and lists.
  • Add web parts to customize the content.
  • View important visuals, news, and updates with a team or communications site.
  • Discover, follow, and search for websites, files, and people throughout the company.
  • Manage your daily routines with workflows, forms, and lists.
  • Sync and store files in the cloud to let everyone work with you.
  • Get the latest new wherever you are with the mobile app.

 

How do I find SharePoint?

Go to www.o365.umu.se and sign in with your Umu-ID. You will enter your personal Office 365 portal. Select SharePoint in the left menu or select All applications and then SharePoint.  

What is a team site?

With a SharePoint team site, you and your team can share and manage content. Use a team site to store and collaborate in files or to create and manage lists. You can also:

  • Follow and stay updated on project statuses.
  • Organize and edit shared content.
  • Connect to a Microsoft 365 group to access group resources.
  • If you need a website to share information with others, you can create a communication site instead.

Want to learn more? See: Find, create, and delete team sites in SharePoint

What is a document library?

A document library is a secure place for file storage where you and your employees can easily find your files, work together, and access them from any device. For example, you can use a document library in a SharePoint site to store all files related to a specific project or client. Moving files between folders is easy – just drag them from one place and drop them where you want.

Want to learn more? See: Create a document library in SharePoint

 

Can I add files from my computer to a SharePoint document library?

Yes, you can add files from your computer by dragging them from your computer and dropping them in SharePoint. You can also upload a file by browsing your computer. See more here: Upload files and folders in SharePoint

Observe! If you want to create and upload files to a library, you must have permission to participate in the library. If you do not know what permissions you have, contact your SharePoint administrator.

Can I copy files in SharePoint?

Yes, you can copy and move files and folders from a SharePoint library.

See more here: Move or copy files in SharePoint

Can I stop sharing a file in SharePoint?

Yes, you can share and stop sharing files if you have permission for it in a SharePoint group. Se more here: Stop share files in Office 365

What is a news post in SharePoint?

A news post is a feature that you can use to spread news within an existing SharePoint site. You can use different “web parts” (information) to mediate your message. For example, text, image, video etc.

Can I delete a SharePoint team site?

Yes, you can delete a SharePoint site. However, you need to be the owner of the SharePoint site.

Se more here: Find, create, and delete team sites in SharePoint

Can I delete files and folders in SharePoint?

Yes, you can delete files and folders in your SharePoint library. Keep in mind that if you delete files from a SharePoint library that are connected with a Team, the teams files will also be deleted.

Important: When you delete a folder, the folder and any files and subfolders in it are deleted. You can move or archive the contents of the folder before deleting it. You or your administrator might be able to recover a folder and its contents from the Recycle Bin. (see next question).

How long are deleted items stored in the Recycle Bin?

SharePoint keeps items for 93 days from their original location. They remain in the site’s trash can at all times, unless someone deletes them from there or empties the Recycle Bin. In that case, the items go to the site collection recycle bin where they remain for the 93 days unless:

  • Site collection recycle bin exceeds its quota and starts emptying the oldest items
  • The items are manually deleted by the site collection administrator from the site collection recycle bin.

Can I delete a document library or News Post in SharePoint?

Yes, as the owner of the SharePoint team site, you can delete document library and news posts

Can I sync files from SharePoint to my computer?

Yes, you can sync files from SharePoint to your computer.

Se more here: Sync files in O365

Can I make sure some people can’t edit documents in SharePoint?

Yes, as the owner of a SharePoint team site, you can manage permissions on folders and files.

Activate weeknumbers in Outlook for Windows

When you start using your calendar in Outlook, the weekly numbering is disabled. If you want to activate it, do it yourself via the calendar options.

  1. Click the File tab.
    Activate weeknumbers in Outlook for Windows - choose file tab
  2. In the left corner, click Options.
    Activate weeknumbers in Outlook for Windows - choose options
  3. Click Calendar.
  4. Scroll down to Display Options, and select the Show Weekly numbers in the mouth view and in the Date Navigator.
  5. Click OK
    Activate weeknumbers in Outlook for Windows - choose calendar and show week numbers in the moth view and in the date navigator
  6. You now have weekly numbers on your caledar in Outlook.

Restore a shared document library in SharePoint

In this manual, we’ll show you how to restore a shared document library in SharePoint. If many of your SharePoint or Teams files are deleted, overwritten, corrupted, or infected with malware, you can restore a fully shared library to a previous time.

 

  1. Go to the SharePoint site you want to restore. Click on the globe, my sites in the menu on the left.
  2. In the list you will see your websites. Choose the site that holds the SharePoint document library that you want to restore. (e.g., Arbetsgrupp)
    restore shared document liberary - chose sharepoint site
  3. (In Microsoft Teams, go to the Files tab at the top of the channel, select three dots, and then click Open in SharePoint.)
  4. When you’re on the SharePoint page you selected, click on Documents in the menu on the left.
    restore shared document liberary - choose documents
  5. Select Settings Icon, and then click Restore library. (Note! If Reset this library doesn’t appear under Settings, you either don’t have permission or you’re looking at a classic library).
    restore shared document liberary - settings and restore this liberary
  6. Click on the arrow and choose for how long you want to restora your liberacy to. (You can restore to a maximum of 29 days ago.)
  7. Choose custom date and time to be specific.
    restore shared document liberary - choose time to restore to
  8. Use the scroll-function to specify time.
  9. Use the other scroll-function to show activity within the document library to identify documents that you may want to restore.
    restore shared document liberary - custom time, choose time
  10. When you are done, scroll down an click on restore.

Syncronize files from OneDrive, Teams or SharePoint to your computer

You can sync folders, files, and entire libraries from Office 365 to your computer. This means that you can work with the same files you have in Teams, SharePoint or OneDrive. In this manual, we will show you how to sync files from your OneDrive, Team, Team Channel, and a shared SharePoint library. Our recommendation is that you do not sync too many files.

Sync my own files from OneDrive to your computer

  1. Go to O365 and select OneDrive
  2. Click My Files, and then click Sync.
    sync files from onedrive to your computer - select my files and sync
  3. Security box appears, click Open. OneDrive app opens.
  4. Click the box next to “Sync all files and folders in OneDrive” to sync all your files from OneDrive to your computer.
  5. Click white box next to folder name to select specific folders to sync to your computer.
  6. Don’t forget to scroll down.
  7. When you are done, click Start sync
    sync files from onedrive to your computer - Onedrive app starts - choose folders to sync
  8. Syncing from your OneDrive is now complete. A new tab is created in your Explorer/Finder – “OneDrive – Umeå University”. You can now work with these files from your computer. Note that these are the same files that are on OneDrive for the web. It’s just another way of working from the computer.
    sync files from onedrive to your computer - Explorer view

Sync files from an entire Team to your computer

  1. Select the Team you want to sync files from to your computer.
  2. Select a Team channel and click on Files
    sync files from Team to computer - select files
  3. Click on Document
    sync files from Team to computer - select documents
  4. Now you will be able to access all files associated with the Team. Then click Sync.
    sync files from Team to computer - select sync
  5. The OneDrive app starts. Make sure all folders and files are selected. When you’re done, click Start Sync.
    sync files from Team to computer - OneDrive app opens - select files to sync - click start sync
  6. Synchronization from an entire team is now complete. A new tab (with a “House”) is created in your Explorer/Finder. See selected locations in the image. You can now work with these files from your explorer. Note that these are the same files that are in the team. It’s just another way of working from the computer.
    sync files from entire Team to computer - explorer view

Sync files from a specific channel in a Team

  1. Choose the Team you want to sync files from to your computer.
  2. Click the channel from which you want to sync files to your computer. For example, the Education channel that the picture shows.
    sync files from specific Team channel to computer - choose team channel
  3. Click on Files
    sync files from specific Team channel to computer - select files tab
  4. Click on Sync
    sync files from specific Team channel to computer - click sync
  5. OneDrive app starts. Make sure the correct files are selected (as you can see, these are the same folders as the image in step 4). When your are done, click Start Sync.
    sync files from specific Team channel to computer - OneDrive app opens - control if right folders are included in the sync - click sync
  6. Synchronization from a specific Team Channel is now complete. A new tab (with a “House”) is created in your Explorer/Finder. See selected locations in the image. You can now work with these files from your explorer. Note that these are the same files that are in the Team Channel. It’s just another way of working from the computer.
    sync files from specific team channel to computer - Explorer view

Sync your files from a shared SharePoint library

  1. Go to the shared library. The easiest way to do this is by using your OneDrive via: O365.
  2. Choose the shared library from the list that you want to sync (for example, as shown in the pircture – Team Arbetsgrupp).
  3. Select Go to Site.
    sync files from shareed sharepoint liberar - select team - click go to site
  4. In the menue on the left, click Documents.
    sync files from shareed sharepoint liberar - select documents
  5. Click on Sync
    sync files from shareed sharepoint liberar - click on sync
  6. The OneDrive app starts. Make sure all folders and files are selected. When you’re done, click Start Sync.
    sync files from Team to computer - OneDrive app opens - select files to sync - click start sync
  7. Synchronization from a shared document library is now complete. A new tab (with a “House”) is created in your Explorer/Finder. See selected locations in the image. You can now work with these files from your Computer. Note that these are the same files that are in SharePoint. It’s just another way of working from the explorer.
    sync files from entire Team to computer - explorer view

 

 

Make a branch in Forms

When you create your forms and tests, you can choose to branch questions. This means that the current questions belongs or depends on another questions in the quiz.

  1. Open the form where you want to make a branch.
  2. Choose the questions that you want to branch, click on the three little dots and then Add Branching.
  3. Click on the arrow. In de accordion menu that pops up, choose which question you want to branch the question with.
  4. When you’ve chosen, click on Back to keep editing other question or to finish.

Find, create, and delete team sites in SharePoint

This manual describes how to find, create and delete team sites in SharePoint. Note, if you have a Team in Microsoft Teams, you and your team members already have a team site in SharePoint. Team Site=Team

Find SharePoint teams sites

  1. Open your browser and go to the address www.o365.umu.se
  2. Find your way to the panel on the left with all applications. Click at the bottom More applications.
  3. Choose SharePoint
  4. In the menu on the left, click the globe (My Sites). In the list, you’ll see your Team sites.
    Find, create, and delete team sites in SharePoint - choose team site

Create Team site in SharePoint

  1. In the left upper-corner click on the house icon, and than click + Create Site.
    Create Team site in SharePoint - click create site
  2. There are two different types of websites you can create. If the purpose is to create a collaboration area for, for example, a workgroup or project, select Team Site.
    Create Team site in SharePoint - choose team site type
  3. Next, enter the name and description for the team site. Here you also choose whether the site should be private or public and at the bottom which language should be the primary.
  4. Please note that in a private group, you invite the people who will be involved in working on the site. In a public group, everyone at Umeå University can visit the document website. This means that all affiliates, employees and students can connect to public websites without invitation.
    Create Team site in SharePoint - write in name and decription of team site
  5. Invite members and add any additional owners to your team site. You also have the option to do this later.

  6. Your Team site is created.

Delete team site

  1. Go to the site you want to delete. Click the gear wheel in the right corner and select Site information.
    Delete team site - choose site information
  2. A dialog box on the right appears. Select Delete Site.
    Delete team site - choose delete site
  3. A security box appears warning that you are about to delete a SharePoint page. Check the box under “Yes, delete this group and all associated resources” and than click Delete. 
    Delete team site - confirmation box
  4. The SharePoint team site has now been deleted.

Publish posts in multiple channels in Teams

Sometimes you might need to publish the same information in different channels in Teams. There is a solution that lets you write a post in one channel and publish it in multiple channels at once instead of publishing a post in one channel at a time. This way, you only need to go to one channel to edit the post if something needs to be changed or added.

  1. Go to the channel where you want to create the post.
  2. Select New conversation.
  3. Click on the formatting button. A field with settings for the post will then appear. Select Publish in multiple channels.
  4. A new field will appear and the channel you are currently in will be entered automatically. Click on Select channels.
  5. You will now see a list of your teams and can choose where you want to publish the post by checking the list. You can choose as many channels as you like as long as you’re a member and have permission to publish in that team.
  6. Select Update when you have chosen your channels.
  7. When you’ve clicked on Update, you will now see the channels in the list of recipients for the post. Once you have written your headline and your post, click on the arrow at the right bottom to publish.

Done! Your post is now published in the chosen channels. If you want to edit your post, the post in the other channel/channels will automatically change.

To edit your post:

  1. Place your pointer on the published post and click on the three dots that appear in the upper right corner.
  2. Select Edit.