Register voucher Umu-print

This guide helps you register vouchers for the Umu-print printing solution.

Follow the steps below:

  1. Enter the code you received on your voucher. All symbols must be filled in including hyphens.
  2. Click on “Register Voucher”
  3. When the amount has been registered, you will see a text that tells you that your amount has been inserted. Please note that an administrative surcharge is charged for top-up with vouchers. The actual value is written on the voucher.
  4. To check your new balance, click on “Transaction history” in the menu on the left.
  5. You can now see exactly what you deposited into your account and when, as well as the current balance.

Add funds Umu-print

This guide will help you add funds (Umu-print).

Follow the steps below:

  1. Log in to https://print.umu.se:9192/app and click on “Add funds”.
  2. Select the amount you want to deposit into your account.
  3. Fill in name and personal details.
  4. Fill in the card details and click “Pay”.
  5. Your transfer will appear as a balance in the printing system under “Transaction History”.
  6. Here you can see how much you topped up, current balance and your previous transaction history.

Install Umu-print for Windows and Mac

This guide will help you install Umu-print. Follow the eight steps below or watch the installation videos at the bottom of the page.

Windows:

  1. In order to use Umu-print, you have to install a printer queue. Start by opening “Software center” on your computer by clicking the Windows key and typing “Software center” in the search field.
  2. Look for an application named Umu-print. You should see it among the other applications, but if you don’t, search for “Umu-print” in the search field.
  3. Double-click the “Umu-print”-icon and install. If you want to use a direct link for the driver, you can go here: https://print.umu.se:9192/print-deploy/client/windows
  4. Once the installation is complete, you will see the login boxes
  5. Fill in your user name in the field “User name”” and your PIN-code in the field “password” (the same PIN-code you use with your access card).
  6. Click “sign in and add printers”.
  7. Now Umu-print is installed and ready to be used.
  8. To print, choose “Umu-print”. The print file is sent to the Umu-print server and you can then download it to any of the printers included in the solution and collect your printout.

For you with client-managed Mac:

  1. Click here to download the new drivers directly: https://print.umu.se:9192/print-deploy/client/macos (or download via Self Service)

Instructional videos:

https://play.umu.se/media/t/0_um6cxdpf

https://play.umu.se/media/t/0_u9jjst4d4d

Web print – Umu-print

This guide describes how to make a web print with Umu-print. Follow the steps below.

  1. Log in to the portal https://print.umu.se:9192/ with username and PIN code.
  2. Select “Web print” in the left  hand menu.
  3. Click “Submit a job”
  4. There are two queues predefined. ColorPrint for color prints and MonoPrint for black and white prints. Select a queue. Other settings can be made when you collect your printout.
  5. Click the green button.
  6. Select the number of copies.
  7. Click the green button.
  8. Drag and drop the file or files you want to print,  or use the “Upload from computer” button and choose files.
  9. The file or files appear at the top of the window.
  10. Click the green button named “Upload & Complete”.
  11. When the print has received the status “Klart för utskrift”, you can pick it up in any machine included in Umu-print.

Activate week numbers in Outlook for Mac

When you begin to use your calendar in Outlook, the week numbering is inactivated. If you want to activate it, you go to calendar options for Outlook.

  1. Click on the tab Outlook, in the upper menu bar.
  2. Choose Preferences.
    Image showing how to find settings for outlook for Mac
  3. Click on Calendar under ”other”
    Image showing the the settings for Outlook in Mac
  4. Under Calendar options you mark the box for Show week numbers.
    Image showing where to "show week numbers" in Outlook
  5. You now have week numbers in your calendar in Outlook.

Forward calls in Teams

If you can’t or don’t want to receive calls in Teams, you can forward your calls in a few different ways.

Select the “Do not disturb” status

Select the “Do Not Disturb” status to forward calls and temporarily turn off notifications.

Click on your profile in the upper right corner, then click on the status and select “Do not disturb”.

Do not disturb status

Under “Duration” you can choose how long you want the status to be displayed.

In your Calls settings in Teams, you decide what happens in case of unanswered calls, by default the call goes to voicemail.

Choose to forward calls

In the Calls settings in Teams, you can choose “Forward my calls” and what happens when forwarding, for example forwarding to voicemail.

Forward calls in Teams

Remember to change the setting back when you want to be available again.

In case of longer absence, for example vacation or leave of absence

If you have scheduled yourself as “Out of office” in your calendar in Outlook, you will also appear with the status “Out of office” in Teams.

You can supplement your absence in Teams with a status message. Click on your profile in the upper right corner and then select “Set status message”. You can also choose how long the message should be displayed.

When you’re away from Teams, your calls are directed to voicemail by default.

Out of office greeting in Teams

In the Calls settings in Teams, under “Configure voicemail”, you can enter your own out of office greeting and choose when you want it to be played, for example when you have an auto-reply in Outlook or an out of office event in your calendar.

Installing “My Backup” (Code42 Crashplan) for Windows

This manual helps Windows users to install and log in to the cloud-based service “My Backup” (Code42 Crashplan) There are two ways to do this, and both methods are described below.

 

Method 1 – if you have the Software Center program

  1. Open the Software Center program by clicking on the “Start” button at the bottom left of your screen and locating the search box, or go directly to the search box at the bottom left. Enter “Software Center” in the search field and then open the program.

NOTE: If you do not have the “Software Center” program on your computer, scroll further down this instruction page to Method 2.

  1. Click on “Applications” in the list on the left side of Software Center. The “My Backup”(Code42 Crashplan v10.x) program should be found there. Click on the program and press install. The old Code42 program should then disappear from your computer and the new one installed instead. This takes about 2–5 minutes.
  2. Once installation is complete, search for My Backup(Code42 Crashplan)in the search box at the bottom left of your computer or via the “Start” button, and then open the program.
    1. My Backup (Code42 Crashplan) will ask for your username and server name
    • The username is your email address (firstname.surname@umu.se)
    • The server name is clients.eu5.cpg.crashplan.com:4287

    Once you have entered this, you will be directed to the Umeå University site, where you log in with your Umu-id and password.

    1. After about 10–20 seconds, you will be logged in to My Backup (Code42 Crashplan). Open the program and click on Manage Files. Make sure that you tick the folders that you want My Backup (Code42 Crashplan) to backup (the Documents folder is default). If you save files to your Desktop, you need to click for that option as well.

    Do not forget to click on Save at the bottom right corner after you have finished selecting the files you want backed up.

     

    Method 2 – if you do not have Software Center on your computer

    1. The old version must first be uninstalled. This is usually version 7 or 8 of My Backup (Code42 Crashplan). The easiest way is to click on the “Start” button at the bottom left of your Desktop or to search for the word program using the search box at the bottom left. Then select Add or Remove Programs from the list menu. Go in there.
    2. Inside Add or Remove Programs, scroll down until you see My Backup (Code42 Crashplan). Click on it once and you should see the version name.

      If you have an older version, such as one starting with 7 or 8, you can uninstall that program.
    3. Once the outdated and old version of My Backup (Code42 Crashplan) is removed, go to the address https://console.eu5.cpg.crashplan.com/ and log in with your email address (firstname.surname@umu.se)
    4. Click on Administrationat the top left and then on Downloads
    5. Download the latest version of Windows – 64-bit version 10.x (click on the blue arrow on the far right)
    6. The download can take anywhere from 1 to 4 minutes in most cases. The installation file for My Backup (Code42 Crashplan) can be found under “Downloads” in your File Explorer.
    7. Double-click on the installation file and run through it (press Next a few times, install and complete the installation).
    8. Once installation is complete, search for My Backup (Code42 Crashplan)in the search box at the bottom left of your computer and open the program.
      1. My Backup (Code42 Crashplan) will ask for your username and server name
      • The username is your email address (firstname.surname@umu.se)
      • The server name is clients.eu5.cpg.crashplan.com:4287

      Once you have entered this, you will be directed to the Umeå University site, where you log in with your Umu-id and password.

    9. After about 10–20 seconds, you will be logged into My Backup (Code42 Crashplan). Open the program and click on Manage Files. Make sure that you tick the folders that you want My Backup (Code42 Crashplan) to backup (the Documents folder is default).

      Do not forget to click on Save at the bottom right corner after you have finished selecting the files you want backed up.If you need more help, contact the Service Desk!

 

 

 

 

 

 

Delete groups in Microsoft 365

Delete groups in the tool 

You can delete groups in the respective tools where the group is located, such as Planner, SharePoint, and Teams. Note that if you delete a group, you delete everything that belongs to the group. For example, if you delete a group in Planner, you delete the SharePoint site and possibly the Team that belongs to the group. 

Delete group in Planner

  1. Go to Hubben – Planner (office.com), it lists all planners you have authorization to. 
  2. To delete, go under the three dots and select Plan settings.
  3. At the bottom of the Plan Settings dialog window, you can find the button to delete the group.

Delete group in SharePoint

  1. It’s not easy to find all of your SharePoint sites. That’s why you need to search for them, and you can do so with the following link that includes a search query: SharePoint
  2. Select the site you want to administrate. If you are an owner, then under the gear you will receive website information. At the bottom of that window is the Delete option.

Skärmdump site information Sharepoint

Delete group in Teams 

  1. Go to your Teams client and select Team on the menu to the left.
  2. In the listing of teams, you can click on the three dots of the desired team. If you are the owner, you have the option of clicking on Delete team at the bottom of the menu.

Delete one specific team in Teams

Administrate groups through Outlook (Office 365)

If you’ve moved your email to Office 365, you can easily administer the groups you belong to or own through Outlook.

  1. Open Outlook and go to your email box.
  2. Select Groups on the menu to the left.
  3. It lists the groups that you have permission to and that are configured to be visible in Outlook.
  4. Select Group, then open Group Settings in the top menu. In the menu presented, you can administer your group.

Skärmdump som visar Gruppinställningar i Outlook

Frequently asked questions SharePoint

What is SharePoint?

SharePoint is a free cloud-based application, primarily used to create websites. You can use it as a secure place to store, manage, share, and access information from a unit. Everything you need is a browser.

In SharePoint you can:

  • Build intranets and create sites, document libraries, and lists.
  • Add web parts to customize the content.
  • View important visuals, news, and updates with a team or communications site.
  • Discover, follow, and search for websites, files, and people throughout the company.
  • Manage your daily routines with workflows, forms, and lists.
  • Sync and store files in the cloud to let everyone work with you.
  • Get the latest new wherever you are with the mobile app.

 

How do I find SharePoint?

Go to www.o365.umu.se and sign in with your Umu-ID. You will enter your personal Office 365 portal. Select SharePoint in the left menu or select All applications and then SharePoint.  

What is a team site?

With a SharePoint team site, you and your team can share and manage content. Use a team site to store and collaborate in files or to create and manage lists. You can also:

  • Follow and stay updated on project statuses.
  • Organize and edit shared content.
  • Connect to a Microsoft 365 group to access group resources.
  • If you need a website to share information with others, you can create a communication site instead.

Want to learn more? See: Find, create, and delete team sites in SharePoint

What is a document library?

A document library is a secure place for file storage where you and your employees can easily find your files, work together, and access them from any device. For example, you can use a document library in a SharePoint site to store all files related to a specific project or client. Moving files between folders is easy – just drag them from one place and drop them where you want.

Want to learn more? See: Create a document library in SharePoint

 

Can I add files from my computer to a SharePoint document library?

Yes, you can add files from your computer by dragging them from your computer and dropping them in SharePoint. You can also upload a file by browsing your computer. See more here: Upload files and folders in SharePoint

Observe! If you want to create and upload files to a library, you must have permission to participate in the library. If you do not know what permissions you have, contact your SharePoint administrator.

Can I copy files in SharePoint?

Yes, you can copy and move files and folders from a SharePoint library.

See more here: Move or copy files in SharePoint

Can I stop sharing a file in SharePoint?

Yes, you can share and stop sharing files if you have permission for it in a SharePoint group. Se more here: Stop share files in Office 365

What is a news post in SharePoint?

A news post is a feature that you can use to spread news within an existing SharePoint site. You can use different “web parts” (information) to mediate your message. For example, text, image, video etc.

Can I delete a SharePoint team site?

Yes, you can delete a SharePoint site. However, you need to be the owner of the SharePoint site.

Se more here: Find, create, and delete team sites in SharePoint

Can I delete files and folders in SharePoint?

Yes, you can delete files and folders in your SharePoint library. Keep in mind that if you delete files from a SharePoint library that are connected with a Team, the teams files will also be deleted.

Important: When you delete a folder, the folder and any files and subfolders in it are deleted. You can move or archive the contents of the folder before deleting it. You or your administrator might be able to recover a folder and its contents from the Recycle Bin. (see next question).

How long are deleted items stored in the Recycle Bin?

SharePoint keeps items for 93 days from their original location. They remain in the site’s trash can at all times, unless someone deletes them from there or empties the Recycle Bin. In that case, the items go to the site collection recycle bin where they remain for the 93 days unless:

  • Site collection recycle bin exceeds its quota and starts emptying the oldest items
  • The items are manually deleted by the site collection administrator from the site collection recycle bin.

Can I delete a document library or News Post in SharePoint?

Yes, as the owner of the SharePoint team site, you can delete document library and news posts

Can I sync files from SharePoint to my computer?

Yes, you can sync files from SharePoint to your computer.

Se more here: Sync files in O365

Can I make sure some people can’t edit documents in SharePoint?

Yes, as the owner of a SharePoint team site, you can manage permissions on folders and files.

Activate weeknumbers in Outlook for Windows

When you start using your calendar in Outlook, the weekly numbering is disabled. If you want to activate it, do it yourself via the calendar options.

  1. Click the File tab.
    Activate weeknumbers in Outlook for Windows - choose file tab
  2. In the left corner, click Options.
    Activate weeknumbers in Outlook for Windows - choose options
  3. Click Calendar.
  4. Scroll down to Display Options, and select the Show Weekly numbers in the mouth view and in the Date Navigator.
  5. Click OK
    Activate weeknumbers in Outlook for Windows - choose calendar and show week numbers in the moth view and in the date navigator
  6. You now have weekly numbers on your caledar in Outlook.