Configure Outlook on your Android with M365/O365 account

1. Start with downloading Outlook in the Play Store.

2. If you have MS Authenticator installed and your UMUid is already active on your device your account should be automatically found.

If so click Add Account and Outlook should sort out the rest.
If not, jump to step 3.

3 If no account is found, there should be a question if you want to add an account, press add account.

4 Enter your UMU email address and click continue.

5 You should be redirected to an login page to Microsoft, enter your UMUid and @ad.umu.se like this: UMUid@ad.umu.se

 

6 If entered correctly you’ll be redirected to the login page for UMU, enter your username and password

If you have MFA activated you will be asked to open your authenticator and accept.

8 If you try to add your outlook account with the same device you have MFA on you should be asked to accept your login.

9 Open the MS Auth app and accept your login.

10 You’re done, Outlook will ask to add an additional account, just choose maybe later

Configure Outlook on your iPhone with M365/O365 account

1. Start with downloading Outlook in the App Store.


2. If you have MS Authenticator installed and your UMUid is already active on your device your account should be automatically found.

If so click Add Account and Outlook should sort out the rest.

If not, jump to step 3.

3 If no account is found, there should be a question if you want to add an account, press add

4 Enter your UMU email address.

5 If you have MFA activated you will be asked to open your authenticator and accept.

6 You could be redirected to an login page to Microsoft, enter your UMUid and @ad.umu.se like this: UMUid@ad.umu.se

7 If entered correctly you’ll be redirected to the login page for UMU, enter your username and password

8 If you try to add your outlook account with the same device you have MFA on you will have to click on Hide to see the numbers after 5 seconds the popup will appear again and you will be able to enter the code.

 

 

 

 

 

 

 

 

 

 

 

 

You’re done, Outlook will ask to add an additional account, just choose maybe later.

Create and delete news posts in SharePoint

In this manual, we show you how to create and delete news posts in SharePoint. There are two options to create a news post.

Option 1: Create a news post

  1. Go to www.o365.umu.se and open SharePoint
  2. Click on Create a news post 
    Create news posts in sharepoint - choose create news post
  3. A menu will open at the left side of the screen. Choose where (a sharepoint gorup) you want to publish the news post.
    Create news posts in sharepoint - choose sharepoint group
  4. Create your post (for more information to create a post click here)

Option 2 – Create a news post

  1. Open the SharePoint site where you want to publish the news post.
  2. Select New and then News post. 
    Create news posts in sharepoint - choose SharePoint site - new - news post
  3. Choose a template and then select Create post. 
    Create news posts in sharepoint - choose template
  4. Create your post (for more information on how to create a post click here)

Delete a news post

  1. Open the SharePoint site and select Pages in the left menu.
    delete your news post - select sharepoint site and pages
  2. Select the news post (page) you want to delete and select Delete in the upper menu.
    delete your news post - select sharepoint site and delete

 

 

Activate weeknumbers in Outlook for Windows

When you start using your calendar in Outlook, the weekly numbering is disabled. If you want to activate it, do it yourself via the calendar options.

  1. Click the File tab.
    Activate weeknumbers in Outlook for Windows - choose file tab
  2. In the left corner, click Options.
    Activate weeknumbers in Outlook for Windows - choose options
  3. Click Calendar.
  4. Scroll down to Display Options, and select the Show Weekly numbers in the mouth view and in the Date Navigator.
  5. Click OK
    Activate weeknumbers in Outlook for Windows - choose calendar and show week numbers in the moth view and in the date navigator
  6. You now have weekly numbers on your caledar in Outlook.

Find your shared files in OneDrive

In this manual, we’ll show you how to find the files you share with others through OneDrive, as well as which files are shared to you to your OneDrive.

  1. Go to www.O365.umu.se and log in with your UmU ID.
  2. In the search box, type OneDrive and klick on OneDrive.
    Office portalen sök onedrive välj onedrive
  3. In the left menu, click Shared.
  4. At first you are in the Shared with you – Here you will see files/folders that others share with you.
    Find your shared files in onedrive - shared tab choose shared with you
  5. Select Shared by you – Here you will see files/folders that you share with others.
    Find your shared files in onedrive - shared tab choose shared by you

Restore a shared document library in SharePoint

In this manual, we’ll show you how to restore a shared document library in SharePoint. If many of your SharePoint or Teams files are deleted, overwritten, corrupted, or infected with malware, you can restore a fully shared library to a previous time.

 

  1. Go to the SharePoint site you want to restore. Click on the globe, my sites in the menu on the left.
  2. In the list you will see your websites. Choose the site that holds the SharePoint document library that you want to restore. (e.g., Arbetsgrupp)
    restore shared document liberary - chose sharepoint site
  3. (In Microsoft Teams, go to the Files tab at the top of the channel, select three dots, and then click Open in SharePoint.)
  4. When you’re on the SharePoint page you selected, click on Documents in the menu on the left.
    restore shared document liberary - choose documents
  5. Select Settings Icon, and then click Restore library. (Note! If Reset this library doesn’t appear under Settings, you either don’t have permission or you’re looking at a classic library).
    restore shared document liberary - settings and restore this liberary
  6. Click on the arrow and choose for how long you want to restora your liberacy to. (You can restore to a maximum of 29 days ago.)
  7. Choose custom date and time to be specific.
    restore shared document liberary - choose time to restore to
  8. Use the scroll-function to specify time.
  9. Use the other scroll-function to show activity within the document library to identify documents that you may want to restore.
    restore shared document liberary - custom time, choose time
  10. When you are done, scroll down an click on restore.

Manage notifications in OneDrive

In this manual, we’ll show you how to manage your notifications in OneDrive. For example, if you want to turn off notifications if someone is typing in a Word document, etc.

  1. Log in with your umuID via O365.umu.se. Next, open OneDrive in the left menu.
  2. OneDrive in the web now opens up in your browser. Click the settings icon the upper right corner.
  3.  Click on OneDrive Settings
    mange your Onedrive notifications - settings icon - choose onedrive settings
  4. You’ll now get your notification settings options menue. The default settings are that everyone is checked. Click off the notifications you no longer want to apply.
    mange your Onedrive notifications - notifications settings

    1. Click off missed email sharing reminders if you want a notification if you fail to share your document (recommended to be on).
    2. Click off email when OneDrive detects that many files are deleted at once if you don’t want to receive email notification if many files from your OneDrive are deleted at once (recommended to be on).
    3. If you don’t want an email notification, click off email notification when others reply to your comments
    4.  Click off email when others comment on my documents if you don’t want email notification if others comment on your documents.
    5. Click off email notification when the link in a sharing message you sent has been clicked if you don’t want notification if someone has clicked on your link (file) as
    6. If you don’t want email notification if others upload files to your shared folder, click off email when others upload files to your shared folder.

Digital signature with eduSign

With the service eduSign you can upload and digitally sign PDF- and XML documents. The service is provided by SUNET and is available for all employees at Umeå University with an Umu-id.

The first time you’re logging in

  1. Save the document that you want to sign on your computer. Save it as a PDF or XML.
  2. Go to https://edusign.sunet.se/
  3. The first time you’re using this service you need to fill in the name of the university in the blue field Access through your institution. Type Umeå University.

Upload and sign your document

  1. Login with your Umu-id on eduSigns website.
  2. Click on Browse and choose the document you want to sign, or drag and drop it. Then click Upload.
  3. When the document is uploaded you can choose to preview.
  4. Click Approve to create a digital signature.
  5. A window will appear where you can identify and digitally sign the document. Click on Sign selected documents to approve your signature with your Umu-id and password.

    Login with your Umu-id and password.
  6. You will see the document on your screen once it’s signed. Your sign is on the last page in the document.
  7. Click on Download signed document to download it to your computer. It’s important to download it because it will not be saved on eduSign and your login.

Sign a document with several signatures

  1. Follow the instructions for how to upload and sign a document (see above).
  2. Send the document to the next person that’s going to sign.
  3. That person repeats the process, upload and sign.
  4. Then that person sends it to the next person that’s going to sign. This continues until everyone that’s going to sign has signed.

Validate a digitally signed document

To confirm that a digitally signed document is real and authentic and hasn’t been changed after signatures you can use eduSigns validation service.

  1. Go to https://validator.edusign.sunet.se/
  2. Choose the document you want do validate.
  3. You will now see informations about the document. Check the Status, if it’s a green circle that says All signatures are valid the document is valid. Otherwise, if it isn’t valid you will see a red circle.

Adobe Acrobat Reader will say that the signature isn’t valid.

Adobe Acrobat Reader will say that the signature isn’t valid when you open it. This is because Adobe Acrobat Reader can’t valid documents from eduSign. You need to use eduSigns own validation service.

Change document liberary view in SharePoint

This manual shows you how to change document library view in SharePoint.

  1. In the SharePoint team site, select the Documents tab from the left menu.
  2. Click All Documents.
    Change document liberary view in SharePoint, documents, all documents,
  3. Select Compact List to make your document library more compact. It looks like this:
    change documentliberary view in sharepoint - compact list
  4. Select Tiles to turn the documents into larger icons. It looks like this:
    change documentliberary view in sharepoint - Tiles
  5. Observe! If you change the view within a document library and click on a folder in the same document library, that view will remain enabled. If you click down/update the Internet window instead, the view will return to the default view, i.e. List. This means that if you want to see your documents in for example a panel view all the time, you need to click All Documents and change each time you open a document library. To get the view by default, you must be the adminstrator of the SharePoint team site – create a new view – select the view and click Set Current View by Default. (See next heading).

Create new view

You can also create your own views and make them public to all members of the SharePoint team site.

  1. Select Create New View
    change documentliberary view in sharepoint - create new view

Dialog box appears.

  1. Type a name for your new view.
  2. Choose whether you want list view, calendar view, or Gallery (panel) view.
  3. Check the box to make it public to other members of the SharePoint team site.
  4. When you’re done, click Create.
    chanAge documentliberary view in sharepoint - create new view - choose type of view
  5. Your views are collected under the same All Documents tab. The image below shows that I have created three views.
  6. Select your view
  7. Click Save view as to save your view.
  8. Click Set current view as default to make the view by default when the SharePoint document library is opened. (Note that you must be an administrator to do this).
  9. Click Edit current view to edit the view (for example, delete view, add, or sort columns).
  10. Click Format current view to format view (for example, row styles and rules).
    Change document liberarty view i SharePoint - document - all document - controll your new view

Change color and theme on your form in Forms

Change color on your form

  1. Go to the form you want to change.
  2. Click on Theme.
  3. Then you can choose among different colors or backgrounds. You can also click on + to choose a color by yourself or to upload a your own pictures or files.
  4. You can for example upload a picture on Campus if it matches the theme of the form.

Change theme in the form

The difference between test or form is that a test has themes.

  1. Click on Theme and scroll down in the list to find some you like.
  2. Scroll all the way to the bottom to fins the same theme as a regular form.