Log in using multi-factor authentication (MFA)

Multifactor authentication (MFA) is a service that gives you increased protection when logging in to some of the university’s systems. With multi-factor authentication, you log in to the university’s systems in two steps: using your Umu-id and password, and the using the Microsoft Authenticator app on your phone or tablet. In this guide, we will describe step-by-step how to log in to the University’s systems using multi-factor authentication.


Log in using code

  1. When logging in to a system that uses multi-factor authentication – log in using your Umu-id and password.
  2. Click Next.
  3. A window will be pop up asking you to enter a code.
  4. Start the Microsoft Authenticator account and choose your Umu account.
  5. A 6 letter code will be shown on the screen of your device. Fill the code in the field marked Code. A new code is shown every 30 seconds.
  6. Click Verify.
  7. You are now logged in!

Log in using notifications

  1. When logging in to a system that uses multi-factor authentication – log in using your Umu-id and password.
  2. Click Next.
  3. A window will be pop up asking you to accept the log in.
  4. A notifications will be shown or your device, asking you to accept the log in. Click Accept.
  5. You are now logged in!

Change standard method for login (MFA)

If you want to change your standard method for login, you can change it with this method.

  1. Visit the website Microsoft Safety info.
  2. Click the menu Security info.
    Add method multi-factor authentication
  3. Click on Default sign-in method.
  4. Choose between using a code from you app or getting a notification from the app.
  5. Done!

Add multi-factor authentication on new device (MFA)

Multifactor authentication (MFA) is a service that gives you increased protection when logging in to some of the university’s systems. With multi-factor authentication, you log in to the university’s systems in two steps: using your Umu-id and password, and the using the Microsoft Authenticator app on your phone or tablet. In this guide, we will describe how to add multi-factor authentication on a new device.


  1. Visit the Microsoft Security info website.
  2. Go to the tab Security info.
  3. Click Add method.
    Add method multi-factor authentication
  4. Click Add in the window that appears.
    Add method Authenticator
  5. You will now be asked to install Microsoft Authenticator on your new unit. If you haven’t already, please download the app to your phone or tablet from Google Play or App Store.
  6. Click Next.
    Install Authenticator on device
  7. In the next screen, click Next.
    Set up account Authenticator
  8. A screen now appears that asks you to scan a QR code. Keep the screen open while you take out your phone.
    Scan Qr code Authenticator
  9. Start the Microsoft Authenticator app on your mobile or tablet. Note that the images below are from an Iphone but the process looks similar in Android products.
  10. Click on the plus sign in the upper right corner of the screen to add an account.
    Microsoft Authenticator add acount
  11. Select the account type Work or school account (Arbets- eller skolkonto).
    Microsoft Authenticator arbets- eller skolkonto
  12. In the window that appears, select Scan QR Code.
    Microsoft Authenticator adding account
  13. Use your mobile or tablet to scan the QR code shown on the computer screen.
  14. After scanning the code, click Next.
    Scan Qr code Authenticator
  15. A message will be shown, stating that Microsoft Authenticator has been connected to your account. Click Next.
  16. In the next screen you will be asked to test the application. At the same time the Microsoft Authenticator app will receive a notification asking you to accept the login. Click Accept on your mobile/tablet.
    Test the application Authenticator
  17. Your screen will now show a confirmation of the test. Click Next.
    Notification approved Authenticator
  18. You have now activated multifactor authentication for a second device! Your standard login method is set to getting at notification from Microsoft Authenticator but you can change it (link in the right column). Click Done.

Activate multi-factor authentication (MFA)

Multifactor authentication (MFA) is a service that gives you increased protection when logging in to some of the university’s systems. With multi-factor authentication, you log in to the university’s systems in two steps: using your Umu-id and password, and the using the Microsoft Authenticator app on your phone or tablet. In this guide, we will describe step-by-step how to enable multifactor authentication (MFA) for your Umu-id.

NOTE! Do not start your activation (step 2) until you are ready to go through the whole process. Once you have activated multi-factor authentication, you will not be able to log in to your systems until you have completed steps 3-18.

  1. Download the Microsoft Authenticator app to your phone or tablet. The icon should look like the symbol below.
    Microsoft Authenticator app
  2. Visit our web page for activating multifactor authentication. Once you have finished the, MFA will be activated for your account. Please wait 5 minutes before moving on to the next step.
  3. Open your browser and go to: o365.umu.se.
  4. Log in with your Umu-id and password. You will then receive the message below:
    Multifactor authentication login Office 365
  5. Select Next.
  6. You will now be asked to login with your Umu-id and password (Umu-id@ad.umu.se).
  7. The next screen will ask you to download the Microsoft Authenticator app.
  8. Click Next.
    Install Authenticator on device
  9. In the next screen, click Next.
    Set up account Authenticator
  10. A screen now appears that asks you to scan a QR code. Keep the screen open while you take out your phone.
    Scan Qr code Authenticator
  11. Start the Microsoft Authenticator app on your mobile or tablet. Note that the images below are from an Iphone but the process looks similar in Android products.
  12. Click on the plus sign in the upper right corner of the screen to add an account.
    Microsoft Authenticator add acount
  13. Select the account type Arbets- eller skolkonto (work or school account).
    Microsoft Authenticator arbets- eller skolkonto
  14. In the window that appears, select Scan QR Code.
    Microsoft Authenticator adding account
  15. Use your mobile or tablet to scan the QR code shown on the computer screen. Click Next.
    Scan Qr code Authenticator
  16. A message will be shown, stating that Microsoft Authenticator has been connected to your account. Click Next.
  17. In the next screen you will be asked to test the application. At the same time the Microsoft Authenticator app will receive a notification asking you to accept the login. Click Accept in your mobile/tablet.
    Test the application Authenticator
  18. Your screen will now show a confirmation of the test. Click Next.
    Notification approved Authenticator
  19. You have now activated multifactor authentication for your Umu-id! Your standard login method is set to using a code from Microsoft Authenticator. Click Done.