Make shared annotations on a shared screen in a Teams meeting

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This guide describes how you can make joint annotations, with the participants in your Teams meeting, on a shared screen. In that way you can work together on a digital Whiteboard.

Join a Teams meeting

  1. Join or start s Teams meeting.
  2. Choose Share, in the upper menu bar, to share your screen.
    Image showing how to share yuor screen in Teams
  3. A new window will now show, choose Screen, to be able to share your annotations.
    Image showing which screen to share
  4. Your screen is now shared. At the top of your screen, there is a menu bar with different options. Choose the Pen to the right side of Give control, to start your annotations.
    Image showing the upper menu
  5. Choose Everyone can annotate and make changes, to allow all the participants in the meeting to annotate on the screen.
    Image showing who can annotate
  6. Everyone can now annotate on the screen, and you can draw by dragging the mouse pointer across the screen. Use the upper menu to change the pencil, add reactions, or post-it notes.
    Image showing how to edit in shared annotions

Installing “My Backup” (Crashplan) for Windows

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This manual helps Windows users to install and log in to the cloud-based service “My Backup” (Crashplan) There are two ways to do this, and both methods are described below.

 

Method 1 – if you have the Software Center program

  1. Open the Software Center program by clicking on the “Start” button at the bottom left of your screen and locating the search box, or go directly to the search box at the bottom left. Enter “Software Center” in the search field and then open the program.

NOTE: If you do not have the “Software Center” program on your computer, scroll further down this instruction page to Method 2.

  1. Click on “Applications” in the list on the left side of Software Center. The “My Backup”(Crashplan v11.x) program should be found there. Click on the program and press install. The old Code42 program should then disappear from your computer and the new one installed instead. This takes about 2–5 minutes.
  2. Once installation is complete, search for My Backup (Crashplan)in the search box at the bottom left of your computer or via the “Start” button, and then open the program.
    1. My Backup (Crashplan) will ask for your username and server name
    • The username is: Umu-id@umu.se
    • The server name is clients.eu5.cpg.crashplan.com:4287

    Once you have entered this, you will be directed to the Umeå University site, where you log in with your Umu-id and password.

    1. After about 10–20 seconds, you will be logged in to My Backup (Code42 Crashplan). Open the program and click on Manage Files. Make sure that you tick the folders that you want My Backup (Code42 Crashplan) to backup (the Documents folder is default). If you save files to your Desktop, you need to click for that option as well.

    Do not forget to click on Save at the bottom right corner after you have finished selecting the files you want backed up.

     

    Method 2 – if you do not have Software Center on your computer

    1. The old version must first be uninstalled. This is usually version 7 or 8 of My Backup (Code42 Crashplan). The easiest way is to click on the “Start” button at the bottom left of your Desktop or to search for the word program using the search box at the bottom left. Then select Add or Remove Programs from the list menu. Go in there.
    2. Inside Add or Remove Programs, scroll down until you see My Backup (Code42 Crashplan). Click on it once and you should see the version name.

      If you have an older version, such as one starting with 7 or 8, you can uninstall that program.
    3. Once the outdated and old version of My Backup (Code42 Crashplan) is removed, go to the address https://console.eu5.cpg.crashplan.com/ and log in with your umu-id@umu.se
    4. Click on Administrationat the top left and then on Downloads
    5. Download the latest version of Windows – 64-bit version 10.x (click on the blue arrow on the far right)
    6. The download can take anywhere from 1 to 4 minutes in most cases. The installation file for My Backup (Crashplan) can be found under “Downloads” in your File Explorer.
    7. Double-click on the installation file and run through it (press Next a few times, install and complete the installation).
    8. Once installation is complete, search for My Backup (Crashplan)in the search box at the bottom left of your computer and open the program.

      1. My Backup (Code42 Crashplan) will ask for your username and server name
      • The username is: Umu-id@umu.se
      • The server name is clients.eu5.cpg.crashplan.com:4287
    9. Once you have entered this, you will be directed to the Umeå University site, where you log in with your Umu-id and password.
    10. After about 10–20 seconds, you will be logged into My Backup (Code42 Crashplan). Open the program and click on Manage Files. Make sure that you tick the folders that you want My Backup (Code42 Crashplan) to backup (the Documents folder is default).

      Do not forget to click on Save at the bottom right corner after you have finished selecting the files you want backed up.If you need more help, contact the Service Desk!

 

 

 

 

 

 

Checking your backup from the “My Backup” (Crashplan) service

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This is a manual for checking that your backup process is working via the “My Backup” (Crashplan) service The information in the manual is applicable for both Windows and MacOS users.

Via login on the website

  1. Go to https://console.eu5.cpg.crashplan.com/ in a web browser
  2. Log in with your umuid@umu.se (Observe that the loginname is @umu.se not @ad.umu.se, and not your email) .
  3. Once logged in, click on Devices and then click on your device (computer name).

  4. Check the size of the backup, the backup status, and when it was last run.
  5. Under History, heck that the backup is running and that there are no error messages.(NOTE: 0MB could mean that no files have changed since the last backup)

Via the program on your computer

  1. Open the program via the Start menuYou will be redirected to the Umu website for login, where you log in with your Umu-id.
  2. Check that there is a green tick and when the backup was last run.

It is only possible to restore a file via the program on your computer.

  1. Try to restore a file by clicking on Restore Files.
  2. Select a file/folder to restore, preferably a single file that is not very large. When trying it for the first time, take a less important file.
  3. Restore it to a different location (a different location than where the file is currently located) so that it does not overwrite an important file.

Check which files are being backed up

By default, the setting is to back up the Documents folder on your computer, nothing more.

If you want to change this or back up more folders, click on the “Manage Files button.

There, you can select additional folders.

Starting a backup manually

Open My Backup (Crashplan) on the computer and click on “Run Backup”.

Create conversations in Microsoft Lists

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In this guide we describe how to start conversations in Lists, through Teams. In that way you can create threads that are connected to specific lists.

Start conversations in Lists through Teams

  1. Go to the Teams channel the list you want to start a conversation about exists.
  2. Choose the row in the list you want to start conversation about, then click on the three dots and choose Open, or click on Comment directly in the upper menu bar.
    Image showing how to open a list in Teams
  3. In this view you find more information about the row in the list, choose Conversation in the menu bar to start a conversation.
    Image showing how to open a conversation in Teams
  4. The chat function is now inserted to the right. Here you can write messages and tag persons you want to mention.
    Image showing how to start a conversation in a list
  5. When you start a conversation, it is also showing in the main channel and can be seen by the members in the channel.
    Image showing how it looks like when you have send a message in Lists
  6. In the main channel, others can reply in the conversation, by clicking Reply under the post.
    Image showing ythe published conversation in the main channel

Create a board view in Microsoft Lists

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Lists is a tool in Microsoft 365 where you can create, share, and track lists. In this manual we describe how you create a board view.

Observe that the appearance can differ whether you are using Mac or Windows.

Create board view

  1. Go to your chosen list in Microsoft Lists you want to create a board view in.
  2. Choose All objects in the menu bar and then Create new view.
    Image showing how to choose "All items" i Microsoft lists
  3. Now you see the window where you can edit and create you new view:
    1. Add the name you want for your board view.
    2. Then choose Board
    3. Choose how you want to organize your board by clicking the arrow to the right in this field. If you don’t already have any completed columns, it will automatically create a column that is named choice1. If you have completed columns, choose the column you want to organize you board view by (Example: by location, status, or date). Your board view will then be sorted and structured by how you have organized your board.
    4. If you want your list to be public for others, you tic this box. If you want it to be private, you keep this box empty. If you choose to make it private, you are the only one who can see and edit the board.
    5. When you are ready, click Create.
    Image showing how to create and edit your board view
  4. Now your Board view is showing, and here you can Add new buckets and manage your current buckets. You can place your objects to the bucket they belong to and add more object by clicking the Plus-sign in the right corner of each bucket.
    Image showing your board view

Import files to Microsoft Forms

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Microsoft Forms is a tool that can be used if you want to create a form or a test. In this guide we describe how to import files with already completed question to Forms.

    1. To open Forms, use this link: office.com, or go to the office portal (o365.umu.se). If you choose the latter option, go to All my forms further down on the page.Picture that bescribes how it looks when you go to "All my forms"
    2. Choose Quick import to import your file.
      Image that shows how it looks when you find "Quick import"
    3. To import the file, choose Upload from this device. Observe that the limit for the file size is 10MB. Now yoy can also click See import guidance to see how to structure your Word-document, or PDF before you upload it.
      Image that shows how it looks when you are about to upload you file
    4. Then pick the file you want to import.
    5. Choose whether you want to create a Test or a Form.
      Image that shows how it looks when you decide if you want to create a form or a test
    6. When the file has converted, you choose if you want to Import another file, or Start reviewing the form/test.
      Image that shows how it looks like when your file has been converted
    7. Now you can edit your imported questions, to make sure they have the correct layout. You can also delete or add questions.
      Image that shows how iut looks like when you can edit your uploaded form

Observe

With this function you can only create question with multiple alternatives, and questions with open text (for example fill in an empty space). For more advanced types of questions you must add them directly in Forms.

Download and install Microsoft 365

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Information on how to download and install the Microsoft 365 desktop suite.

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