Voicemail with Telia (standalone mobile telephone)

These instructions apply to those who have a standalone mobile telephone with Telia, and DO NOT use Skype for telephony (therefore do not have a landline number (090-).

To access the voicemail menu, dial the number 989 on your mobile phone.  Then navigate as shown below.

Lägga till VPN på din iPhone

This guide assumes that you have a VPN account at Umeå University. If you do not have one, you can order it at https://administrationsverktyg.umu.se/Vpn

To install the client on a computer with iPhone (iOS) do the following:

  1. Download the Cisco AnyConnect app from AppStore on your iPhone.
  2. Open Cisco AnyConnect
  3. Click Connections
  4. Select Add VPN connection
  5. In the description field you can type UMU vpn
  6. Enter the server address vpn.umu.se
  7. Click Save to save your settings
  8. Activate VPN by dragging the button to the right (see picture)
  9. Log in with your Umu ID and password
  10. Clear

Installation of VPN client MacOS

This guide assumes that you have a VPN account at Umeå University. If you do not have one, you can order it at https://administrationsverktyg.umu.se/Vpn

To install the client on a computer with MacOS do the following:

Open a web browser and surf to https://vpn.umu.se

1. Log in with your login for your VPN-account (Umu-id or VPN-user).

2. The page verifies the operating system.  It can take a few minutes.
3. Click on the link Download for macOS to download the client to your computer.

4. Open the file you downloaded ((anyconnect-macosx-[version]-web-deploy-k0.dmg) and and start the installation by clicking on the installer vpn.pkg.

5. Finished!

Set up the client with the correct information

When the installation is finished you need to input the correct information.

1. Start the program. You can find it via /Applications/Cisco/Cisco AnyConnect Secure Mobility Client

2. Write in vpn.umu.se in the window that opens and then choose Connect.

4. If you receive a question regarding your login credentials, fill in your VPN-account (Umu-id or vpn-user) and click OK

5. Finished! When you are connected via VPN the picture will look like this

Order and cancellation of VPN account

Ordering and cancellation of a VPN account has to be via https://administrationsverktyg.umu.se/Vpn

  • To begin with, you may have to login with your umu-id and password
  • Choose organization if you work on multiple units
  • Accept the terms and click Order Account.
  • You will receive an email when the VPN account is ready to use.

When your VPN-account is activated and ready to use, it should look like the following picture:

Connect with a video conferencing system to Zoom

If you have Zoom installed on your computer and you are logged in with Umeå University login information.

Step 1.

Start a Zoom meeting with the Zoom program by clicking on ” New Meeting”

Steg 2.

Invite meeting attendees to the meeting by clicking on ”Invite”

Steg 3.

Click on the tab called ”Invite a room system”

Steg 4.

On your video conferencing equipment, enter the numbers that are left behind Dial: In this example: 109.105.112.236

Type in the Meeting ID that shows in your window.  In this example 484 1697760

Your particular video conferencing system may look different so that step is not described in this manual.

Invite participants who do not have a video conference

In addition to the video conference you have invited, it is also possible to invite participants to the meeting who may need to join their computer and Zoom.

To do this, click on Copy URL (marked in red on the left)

Then open an email program and email the link you just copied.

Schedule a Zoom meeting

This guide will walk you through how to schedule a meeting (to be scheduled later).

There are two way to schedule a meeting. Either by going through the Zoom client installed on your computer or by logging in through your web browser. This guide describes the latter option.

Surf to   http://zoom.umu.se/

Click on Log in and login in with your Umu Id

Zooms web portal is now opened.

Go to 1. Meetings and then from the left menu click on 2. Schedule a New Meeting

Here are some of the settings that can be changed/made for a scheduled meeting.

Topic: Type in the name or subject of the meeting

Description: Type in a short description of your meeting

When: Choose a date and starting time for your meeting

Duration: Choose how long your meeting is going to be

Registration: By enabling registration for a meeting, all participants must register via email. Click on the link below to read more about settings for this.

https://support.zoom.us/hc/en-us/articles/211579443-Registration-for-Meetings

Video: Set whether the participants’ video should start automatically when the meeting opens

Audio: Choose which devices can link up to the meeting

Meeting options:

  • Require meeting password
    There is a possibility to require a password to come into your meeting
  • Enable join before host
    This setting allows participants to enter the meeting before the host
  • Mute participants upon entry
    Check this setting if the participants’ microphone should be turned off when they open the meeting
  • Use Personal Meeting ID
    With this setting, the personal Zoom room is selected as the address of the meeting.. Read more about Personal Meeting ID here https://support.zoom.us/hc/en-us/articles/203276937-Using-Personal-Meeting-ID-PMI-
  • Record the meeting automatically on the local computer
    Select this setting if the meeting is to be recorded automatically and saved to your computer

Alternative Hosts: Enter email addresses here if the meeting should have multiple hosts

Save and close the meeting by clicking on Save.

The next step shows a summary of the settings made for the meeting.

Here you can save the calendar event to your calendar (1).

Direct link to the meeting (2). Right click and choose Copy Link Address to send it on.

Link to copy an invitation to the meeting ”Copy the invitation” (3).

Personal Zoom meeting room

Every user has a personal meeting room in Zoom.  Your personal meeting room-ID and with your personal link there are two different ways you can invite members into your personal meeting room.

You can start a meeting with your meetingroom, and when you need/want to schedule it for future use.  You can always use the same address when you invite people into your meeting room.  This is just one example of a practical way you can a recurring  tutorials with your students and always use the same link.

Your personal link

  1. Surf to https://umu.zoom.us click on Log in and login with your umu-id
  2. Click on  Profile in the left menu
  3. Find the row for Personal Link and click on Customize.  Type in how you wish the ending of your Zoom link to look like. Ex. https://umu.zoom.us/my/JohnDoe
  4. Click on Save changes

Personal meeting-ID

All meetings in Zoom always have an ID number.  So does your personal meetingroom.  You will find the ID number in the same place as where you setup your personal link.  i.e. at umu.zoom.us  (click on Profile)

Here you can click Edit and check what you want your personal ID to be, manage it when you start a spontaneous meeting. It will always be your personal meeting room that starts when you click the New Meeting button in the Zoom desktop app.

When you use the Copy the invitation in Zoom that ID number will be copied.   Your personal link will also go to the same meeting.

Share meeting appointments with your students or attendees

Now you can schedule appointments and copy your personal link eg. https://umu.zoom.us/my/JohnDoe and insert it into the learning platform or email it to your meeting participants. The same link can be used as many times as possible.

Starting a meeting in your personal meeting room

You can start your meeting via the sam elink you have given to your meeting attendees.

If you use the Zoom desktop desktop app on your computer, click the small downward arrow at the New Meeting button and make sure you have a checkmark in front of Use My Personal Meeting ID (PMI). Then just click on the button to start.

Tips! If the desktop app asks for a login, select SSO login on the right and then type umu in the Company domain box.

 

Settings for your personal meeting room

You can change the settings for all future meetings in your personal meeting room. Ex. if you want a password to enter the meeting room or that all participants who join the meeting room automatically have a silenced microphone.

  1. Surf to https://umu.zoom.us and click on Log in and login with your umu-id
  2. Click on Meetings in the left menu
  3. Click on Personal meeting room
  4. Click on Edit this meeting
  5. Set desirable settings for upcoming meetings in your meeting room
  6. Click on Save

Tips! Allow the Enable join before host setting to remain disabled so that participants will not have access to your meeting room when you are not there.

Starta a meeting in Zoom and invite members via a link

This guide describes how to starta meeting in Zoom, as well as inviting people to join it via a link.

Logging in

Surf to http://zoom.umu.se/

Click on Host – Start a meeting

Log in with your UmuId

Scenario 1 – Zooms client program is not installed on your computer

If Zoom is not installed on your computer, your web browser will automatically start downloading the program Zoom Launcher.

Installing Zoom

Click on the link and follow the instructions how to install Zoom on your computer.

Install Zoom on Windows

Install Zoom on Mac OS

Scenario 2 – Zooms client program is installed on your computer

If Zoom is already installed on your computer, the web browser will ask you if you “allow” Zoom to open.

Click on Open Link or Allow

 

 

 

 

 

 

Zoom opens.

 

 

 

 

 

 

 

 

 

Click on Join Audio Conference by Computer/Join with Computer Audio to use the web camera and/or sound from your computer

Now click on  Invite to open the dialog window with all choices that come with your meeting room

There are different ways you can send a meeting invitation.

Click on Copy URL to copy the link and later send it via email, a teaching platform, Internal message, or some other way.

Click on Default Email for a normal email message with information on how a compatible computer can enter your Zoom room.

Inviting members to a team or channel in Teams

Note!  It is possible to invite both internatl and external members at the same time.

Inviting an internal member

  1. Find the team that members will be invited to.
  2. Choose the 3 dots to the right of the Team name and then choose  Add member.
  3. Search for and choose the persons name from the list and then click on Add.  If you wish to add more than one member at the same time, just keep typing in the names.
  4. When you have chosen your members you must give them rights and permissions.  Click on them individually and choose : Owner or Member.

Inviting external members

There are two ways in which to invite external members.  Alternative 1 is preferable.

Alternative 1:

  1. Choose the 3 dots to the right of the Team name and then choose  Add member.
  2. Choose ”Add member” .  Write in the persons email address in the window and then choose  Add.  The person will automatically be added as a ”Guest”. There is NO other option. 

Alternative 2:

  1. Choose the 3 dots to the right of the Team name.
  2. Choose ”Get link to team” > Send to the external person.

 

Read more on the different types of permissions in Teams

Creating a channel in Teams

  1. Go in to the team you wish to create a channel in.
  2. Choose the 3 dots to the right of the name > Add channel
    Note that your Teams can look different, especially in colour and layout


  3. Choose a name and description for your channel.   You can also choose if the channel should be available to all team members or only a few.


  4. Click on “Add”.  you have now successfully added a channel to your team.