Manuals that describe how to set up email in Outlook on different operating systems/devices.
This is what you will see when you click on the “Calls” tab in Teams.
Observe that this view is only visible if your telephony is moved from Skype to Teams.
- View and add new contacts.
- Write the number you want to call or search for a name and call directly.
- Choose if you want to forward your calls and find other settings for calls.
- Settings for your sound device. Choose which sound device you want to use.
- Click on your profile to change your status and set a status message. You can also schedule your absence.
You reach your settings by going to your profile in the top right corner, then choose “Manage account”, and then “Calls”.
Under Call answering rules you can set up rules for what you want to happen when you don’t answer calls, and rules for forwarding calls. Through Also ring you can choose whether you, for example, want it to call your mobile phone as well, when receiving a call through Teams.
Under Voicemail you can adjust your settings for your voicemail. You can Configure your voicemail and choose how you want calls to be handled when being forward to voicemail. The recommendation is to forward your calls after 20 seconds,
Under Ringtones you can listen to and choose between different ringtones for your calls.
This is what you will see when you click on the “Calls” tab in the Teams app.
You see a list of your call history.
Click on the phone in the bottom right corner to make a call.
You reach the settings by going to your profile on the left in the app, then choose “Settings”, and then “Calling”.
Here you can choose to forward your calls, set up what you want to happen in the event of a missed call, and change your voicemail greeting.
You can also choose to sync your device contacts and therefore reach all your contacts you have saved on your phone directly through Teams.
You can also choose to block numbers.
If you can’t or don’t want to receive calls in Teams, you can forward your calls in a few different ways.
Select the “Do not disturb” status
Select the “Do Not Disturb” status to forward calls and temporarily turn off notifications.
Click on your profile in the upper right corner, then click on the status and select “Do not disturb”.
Under “Duration” you can choose how long you want the status to be displayed.
In your Calls settings in Teams, you decide what happens in case of unanswered calls, by default the call goes to voicemail.
Choose to forward calls
In the Calls settings in Teams, you can choose “Forward my calls” and what happens when forwarding, for example forwarding to voicemail.
Remember to change the setting back when you want to be available again.
In case of longer absence, for example vacation or leave of absence
If you have scheduled yourself as “Out of office” in your calendar in Outlook, you will also appear with the status “Out of office” in Teams.
You can supplement your absence in Teams with a status message. Click on your profile in the upper right corner and then select “Set status message”. You can also choose how long the message should be displayed.
When you’re away from Teams, your calls are directed to voicemail by default.
Out of office greeting in Teams
In the Calls settings in Teams, under “Configure voicemail”, you can enter your own out of office greeting and choose when you want it to be played, for example when you have an auto-reply in Outlook or an out of office event in your calendar.
This guide describes how you can make joint annotations, with the participants in your Teams meeting, on a shared screen. In that way you can work together on a digital Whiteboard.
Join a Teams meeting
- Join or start s Teams meeting.
- Choose Share, in the upper menu bar, to share your screen.
- A new window will now show, choose Screen, to be able to share your annotations.
- Your screen is now shared. At the top of your screen, there is a menu bar with different options. Choose the Pen to the right side of Give control, to start your annotations.
- Choose Everyone can annotate and make changes, to allow all the participants in the meeting to annotate on the screen.
- Everyone can now annotate on the screen, and you can draw by dragging the mouse pointer across the screen. Use the upper menu to change the pencil, add reactions, or post-it notes.
- Create new mail
- Choose Options.
- Choose Show from, this field is then added.
- Click on From in the mail.If it is your first time doing this, you need to state you student e-mail adress. Choose From, and then choose another e-mail adress and state your studentmail in the format: email@example.com.Next time the mail adress is going to be avaliable as an option when clicking on From.
In this guide we describe how to create response templates with the help of Quick Parts in Outlook, that can be inserted directly into your emails.
- Create a new email. You do this by choosing New Email in your inbox.
- Write your email as usual.
- Mark the text in the email that you want to use in your response template.
- Go to Insert in the upper menu bar, and then click on Quick Parts.
- When you have chosen Quick Parts, you then click on Save selection to Quick Part gallery…
- Now you choose a name for your response template. This is the name you use later, when using your response template. Leave the remaining boxes unchanged.
- Click OK when you have chosen your name.
- Now your have created your response template, and it is ready to be used.
To use your response template, you write the name of the template in the email and click enter to insert your respond, or go to Quick Parts and insert your template from there.
In this guide we describe, with the help of Forms, how to create a vote directly in you email from Outlook.
- Start by creating a new e-mail. You do this by clicking on New Email.
- Write you email as usual.
- Go to Insert, and then choose Poll.
- To the right in your window, a field is now inserted where you write your question, and the options the receiver can choose between. Choose Multiple answers if they are allowed to choose multiple options.
- When you are happy with your question, you click on Next.
- In this step you see how the vote will look in the email. If you are ready, you choose Add to email. If you want to make changes, choose Edit.
- When you have added the vote to the email, the question, and a link to the form is going to show. Now you can send your vote in the email.
- When the receiver has gotten your email, they can answer the question directly in the email. The result can easily be found with your other forms in Microsoft Forms (forms.office.com) or directly in Outlook if you put yourself as a copy. Then choose View result.
In this guide we describe how to start conversations in Lists, through Teams. In that way you can create threads that are connected to specific lists.
Start conversations in Lists through Teams
- Go to the Teams channel the list you want to start a conversation about exists.
- Choose the row in the list you want to start conversation about, then click on the three dots and choose Open, or click on Comment directly in the upper menu bar.
- In this view you find more information about the row in the list, choose Conversation in the menu bar to start a conversation.
- The chat function is now inserted to the right. Here you can write messages and tag persons you want to mention.
- When you start a conversation, it is also showing in the main channel and can be seen by the members in the channel.
- In the main channel, others can reply in the conversation, by clicking Reply under the post.