Download and install Microsoft 365
Information on how to download and install the Microsoft 365 desktop suite.
Outlook 365 email forwarding
Guides users on how to forward emails from Outlook 365.
Email for students FAQ
An FAQ about the student email.
Delete groups in Microsoft 365
Delete groups in the tool
You can delete groups in the respective tools where the group is located, such as Planner, SharePoint, and Teams. Note that if you delete a group, you delete everything that belongs to the group. For example, if you delete a group in Planner, you delete the SharePoint site and possibly the Team that belongs to the group.
Delete group in Planner
- Go to Hubben – Planner (office.com), it lists all planners you have authorization to.
- To delete, go under the three dots and select Plan settings.
- At the bottom of the Plan Settings dialog window, you can find the button to delete the group.
Delete group in SharePoint
- It’s not easy to find all of your SharePoint sites. That’s why you need to search for them, and you can do so with the following link that includes a search query: SharePoint
- Select the site you want to administrate. If you are an owner, then under the gear you will receive website information. At the bottom of that window is the Delete option.
Delete group in Teams
- Go to your Teams client and select Team on the menu to the left.
- In the listing of teams, you can click on the three dots of the desired team. If you are the owner, you have the option of clicking on Delete team at the bottom of the menu.
Administrate groups through Outlook (Office 365)
If you’ve moved your email to Office 365, you can easily administer the groups you belong to or own through Outlook.
- Open Outlook and go to your email box.
- Select Groups on the menu to the left.
- It lists the groups that you have permission to and that are configured to be visible in Outlook.
- Select Group, then open Group Settings in the top menu. In the menu presented, you can administer your group.
Find your shared files in OneDrive
In this manual, we’ll show you how to find the files you share with others through OneDrive, as well as which files are shared to you to your OneDrive.
- Go to www.O365.umu.se and log in with your UmU ID.
- In the search box, type OneDrive and klick on OneDrive.
- In the left menu, click Shared.
- At first you are in the Shared with you – Here you will see files/folders that others share with you.
- Select Shared by you – Here you will see files/folders that you share with others.
Syncronize files from OneDrive, Teams or SharePoint to your computer
You can sync folders, files, and entire libraries from Office 365 to your computer. This means that you can work with the same files you have in Teams, SharePoint or OneDrive. In this manual, we will show you how to sync files from your OneDrive, Team, Team Channel, and a shared SharePoint library. Our recommendation is that you do not sync too many files.
Sync my own files from OneDrive to your computer
- Select Start on your computer and find the OneDrive app.
- Log in to OneDrive with your account, umuid@ad.umu.se.
- When you are logged in, the blue cloud appears down to the right.
- You can set which folders you want to sync by clicking on the OneDrive cloud and then the gear at the top right
- Gå sedan till Konto och Välj mappar, bocka i de mappar du vill synkronisera och klicka sedan på OK.
- Syncing from your OneDrive is now complete. A new tab is created in your Explorer/Finder – “OneDrive – Umeå University”. You can now work with these files from your computer. Note that these are the same files that are on OneDrive for the web. It’s just another way of working from the computer.
Sync files from an entire Team to your computer
- Select the Team you want to sync files from to your computer.
- Select a Team channel and click on Files
- Click on Document
- Now you will be able to access all files associated with the Team. Then click Sync.
- The OneDrive app starts. Make sure all folders and files are selected. When you’re done, click Start Sync.
- Synchronization from an entire team is now complete. A new tab (with a “House”) is created in your Explorer/Finder. See selected locations in the image. You can now work with these files from your explorer. Note that these are the same files that are in the team. It’s just another way of working from the computer.
Sync files from a specific channel in a Team
- Choose the Team you want to sync files from to your computer.
- Click the channel from which you want to sync files to your computer. For example, the Education channel that the picture shows.
- Click on Files
- Click on Sync
- OneDrive app starts. Make sure the correct files are selected (as you can see, these are the same folders as the image in step 4). When your are done, click Start Sync.
- Synchronization from a specific Team Channel is now complete. A new tab (with a “House”) is created in your Explorer/Finder. See selected locations in the image. You can now work with these files from your explorer. Note that these are the same files that are in the Team Channel. It’s just another way of working from the computer.
Sync your files from a shared SharePoint library
- Go to the shared library. The easiest way to do this is by using your OneDrive via: O365.
- Choose the shared library from the list that you want to sync (for example, as shown in the pircture – Team Arbetsgrupp).
- Select Go to Site.
- In the menue on the left, click Documents.
- Click on Sync
- The OneDrive app starts. Make sure all folders and files are selected. When you’re done, click Start Sync.
- Synchronization from a shared document library is now complete. A new tab (with a “House”) is created in your Explorer/Finder. See selected locations in the image. You can now work with these files from your Computer. Note that these are the same files that are in SharePoint. It’s just another way of working from the explorer.
Log in with multifactor authentication, Freja eID+ and Microsoft Authenticator
This manual shows how to log in with multifactor authentication at Umeå Universitys system.
Multi-factor authentication (MFA) is a service that gives you increased protection when logging in to some of the university’s systems. With multi-factor authentication, you log in in two steps, which gives you extra layer of protection on top of your Umu-id and password. Umeå university uses both Microsoft Authenticator and Freja eID+ as multifactor. This means that the log-in site can look different depending on which system you’re logging in to.
Freja eID+
Freja eID plus is a free, government approved digital ID card that helps you login in some systems at Umeå university. You can prove your identity in an application on your phone instead of showing a physical legitimation card.
Follow this manual to log in with Freja eID+.
Microsoft Authenticator
The app Microsoft Authenticator means that you log in on some services with your Umu-id and password, and then you approve the log in on your app Microsoft Authenticator on your phone or hardware token.
Follow this manual to log in with Microsoft Authenticator.
The difference of how to log in with either Freja eID+ or Microsoft Authenticator
When you log in on some of the University’s system, for example Skyddade dokument, you need to choose wether you want to log in with Freja eID+ or Microsoft Authenticator. It will look like this after you’ve typed your Umu-id and password:
Choose the alternative Sign in with Microsoft authenticator if you log in with a hardware token. You also choose this alternative if you use the Microsoft authenticator app on you mobile unit.
The only alternative for log in at Office 365 is Microsoft Authenticator. After you’ve typed your Umu-id and password you will directly be asked to accept the login in your Microsoft Authenticator-app. You don’t have to choose which method you want to log in with.
Make a branch in Forms
When you create your forms and tests, you can choose to branch questions. This means that the current questions belongs or depends on another questions in the quiz.
- Open the form where you want to make a branch.
- Choose the questions that you want to branch, click on the three little dots and then Add Branching.
- Click on the arrow. In de accordion menu that pops up, choose which question you want to branch the question with.
- When you’ve chosen, click on Back to keep editing other question or to finish.
Whiteboard Frequently asked questions
Who can use Whiteboard?
Whiteboard is currently available to all students and employees. Externals are currently unable to participate in a Whiteboard.
Can I collaborate on Whiteboard?
Yes, you can! Open the Whiteboard you want to collaborate on. In the right corner, click the Share Icon. Then you can type in the name or email of the person you want to share and collaborate with, or choose to copy the link, and send to the person.
Observe that users can currently only collaborate with others within their organization. Microsoft will add options to collaborate with guests outside your organization in the future.
Can I export the result?
Yes, you can export the result to a PNG or SVG. You can also choose to publish to a Team, send to a OneNote, or to an email.
What is the difference between the Whiteboard app and web interface?
Whiteboard has recently been updated. There are no differences between the web and the app.
Where can I find Whiteboard?
There are three ways to find and use Whiteboard. Via the deskapp, the web or integrated in teams. You can find more information in the manual: Download and install whiteboard app
How do I save my Whiteboard?
All your Whiteboards are automatically saved in your Whiteboard Portal. Go to the Office 365 portal and select Whiteboard.
Can I use templates in Whiteboard?
Yes, templates are available in Whiteboard. Templates makes it easier for you and others to work together in Whiteboard. You can open templates by clicking the Templates button in the left menu. This will display the template gallery, where you can select a template.
The following categories are available with more to add as you go:
- Brainstorming – exploring creative ideas
- Problem solving – analyzing and solving problems
- Design and research – deepen customer focus
- Strategy – move from strategy to execution faster
- Project planning – increase productivity and results
- Retrospective – get an overview over different catagories
- Games – engage and energize groups
- Evaluation – reflecting and improving
- Workshops – inspire and facilitate groups
- Learning – teflecting, comparing and brainstorming
Can I use my fingers to use Whiteboard?
Yes, Whiteboard is compatible with touch, computer mouse, and keyboard.
Can I add pictures to the Whiteboard?
Yes, you can insert pictures on your Whiteboard. Click the Create icon, and then click pictures. Unfortunately, you can’t copy and paste pictures into the Whiteboard you have to save the image to your computer and then upload.
Can I react to sticky notes or text boxes?
No, however, you can create reactions and drag and drop them on your sticky notes or text boxes. On the rightside menu, select reactions. Then you can choose heart, thumbs up or down etc. Drag and drop them in the appropriate place to react to text or sticky notes.
Can I zoom in and out of my Whiteboard?
Yes, you can – the surface is infinite. With the mouse – scroll up and down. With your fingers – pull together or outwards with two fingers.
Can I rename my Whiteboard?
Yes, by going to the Whiteboard portal and then tapping the three dots of the Whiteboard that you want to rename.
Can I remove Whiteboards?
Yes. Go to your Whiteboard portal, click on the three dots of the Whiteboard you want to delete, and then select Delete.
How do I use ink in Whiteboard?
Digital ink is available to everyone, whether you’re using your mouse or pen. The Pen toolbar contains 15 pen colors, 15 highlighters, pen arrows, and different thicknesses.
Features:
- Select a pen to see the color and thickness in the drop-down list.
- Select arrow mode from the drop-down list to turn your ink strokes into arrows.
- To draw straight lines, hold down the Shift key while you make ink.
- To convert things you draw to shapes, select your ink and select the shape icon from the shortcut menu.
How do I create straight lines?
The previous ruler has been removed. In Whiteboard, you can add straight lines using shapes in the gallery. You can also hold the shift key while you’re drawing to create a straight line.
How do I use mouse and keyboard in my whiteboard?
You can use your mouse and your keyboard by doing one of the following:
- To pan the workspace, click it, and then drag the canvas with your mouse. You can also hold down the Ctrl key on the keyboard and use the arrow keys.
- To quickly zoom in on the workspace, scroll the mouse wheel up or down (if applicable).
- To select an item, click it with your mouse. You can also press the Tab key multiple times until the desired item is selected.
- To insert an object, such as a picture or text, click the + icon on the toolbar, and then click on the item you want to add. You can also use the shortcut menu by clicking Shift+F10. Use the arrow keys to select the item you want to add, and then press Enter.
- To draw or delete ink, click the ink icon on the toolbar, select a pen or eraser, and then use the mouse to draw on the canvas or remove ink strokes. To use the keyboard to select tools, press the Tab key several times until the pen icon is selected on the toolbar.
- To move the ruler when it appears, click it, and then drag the ruler with your mouse. To use the keyboard, click the ruler, and then move it with the arrow keys.
- To change the angle of the ruler, hover over the ruler, and then use the scroll wheel — or click to select the ruler, and then hold the Alt key while you press one of the arrow keys on the keyboard.
How do I select, move, and resize content?
- When finger painting mode is turned off, you can move objects by selecting it with your finger and easily moving around the canvas.
- Select content with your finger or pen — or use the Lasso Selection tool on the toolbar to select multiple items at once. Turn on lasso selection and use the pen to circle the content you want to select. When finger painting mode is enabled for devices that are passive or don’t have a pen, you can turn on Lasso Select and use your finger to dial in content.
- If the active pen has a cylinder button, hold down the button to temporarily switch to Lasso Select mode and circle the content to be selected.
- When the content is selected, you can move it with your finger or pen. To resize, use two fingers to stretch or minimize the content.
Can I use Whiteboard in the classroom?
Yes, Whiteboard has been designed both for remote learning and in the classroom. In the classroom, students can leave class with a digital version of the whiteboard so they can focus on listening and learning instead of copying content from the whiteboard during class. Teachers can hold more interactive lessons with a shared whiteboard where students can add content or react to content added by others. Whiteboard is a fantastic tool for group projects. All project members can get involved and teachers have the opportunity to observe and provide feedback.
Can I share a Whiteboard where no one else can edit it?
Yes, if you choose whiteboard presentation mode (read-only mode) in Teams meetings, the meeting organizer can choose how to interact with the board. If you choose read-only mode, all other participants will see the whiteboard but without being able to edit. At any time during the meeting, the meeting organizer can switch between read-only mode or allow collaboration from others from the settings menu.
Can I use Whiteboard in a Team meeting?
Yes, Whiteboard is integrated into Teams but can also be used in other digital meeting tools such as Zoom.
Find, create, and delete team sites in SharePoint
This manual describes how to find, create and delete team sites in SharePoint. Note, if you have a Team in Microsoft Teams, you and your team members already have a team site in SharePoint. Team Site=Team
Find SharePoint teams sites
- Open your browser and go to the address www.m365.umu.se
- Find your way to the panel on the left with all applications. Click at the bottom More applications.
- Choose SharePoint
- In the menu on the left, click the globe (My Sites). In the list, you’ll see your Team sites.
Create Team site in SharePoint
- In the left upper-corner click on the house icon, and than click + Create Site.
- There are two different types of websites you can create. If the purpose is to create a collaboration area for, for example, a workgroup or project, select Team Site.
- Next, enter the name and description for the team site. Here you also choose whether the site should be private or public and at the bottom which language should be the primary.
- Please note that in a private group, you invite the people who will be involved in working on the site. In a public group, everyone at Umeå University can visit the document website. This means that all affiliates, employees and students can connect to public websites without invitation.
- Invite members and add any additional owners to your team site. You also have the option to do this later.
- Your Team site is created.
Delete team site
- Go to the site you want to delete. Click the gear wheel in the right corner and select Site information.
- A dialog box on the right appears. Select Delete Site.
- A security box appears warning that you are about to delete a SharePoint page. Check the box under “Yes, delete this group and all associated resources” and than click Delete.
- The SharePoint team site has now been deleted.