Microsoft 365 – Page 3

Create a booking site in Bookings

2023-02-20/in Bookings, Employee, English, Microsoft 365

Bookings is a digital booking tool where you can both book other people’s services and create your own pages where people can book your services. For example, it can be tutoring times, counseling, meetings, or other services of your choice. Below you can see a description of how to create your own booking page.

Go to the portal at o365.umu.se

Go to “the waffle” in the top left corner, and then click on Bookings.
Now, you are on the Bookings start page. To create a new booking site, click on Create.
Now you can choose if you want to create a new booking site, or if you want to clone an existing calendar (booking site). To create a new, you click on Create from scratch.
Now you choose a name for your booking site, the display name can be changed afterwards, however, the address name cannot be changed, so remember that if you change the name on your booking site, only the display name changes. You can also add a logo that will be shown on the start page of your booking site. On “Business type” you choose whatever fits your service the most.
Here you can choose if you want to invite another person to manage your booking site. In the search bar you can search for people in the organization. Afterwards, you can add more people that get access to the booking site. The one that creates the booking page, get the title: “Administrator”, and can manage and edit the site. The people you invite, is “guests”, and do not have the permissions. This can be changed when the site is created. You can also set up room and resources as staff if you want a booking calendar for them.
Here you can adjust your times for your service. Click on Change if you want to change the pre set times. This can also be changed once you have created your booking site. Click on Next to continue creating the site.
Now you can choose who are going to be able to book your services. When you have chosen, click on Create.
– No self-service: This means that only staff can book appointments.
– People in my organization: This means that a Umu-id is required to be able to book.
– Anyone: This means that anyone can book your services both inside Umea University and externals.
Done! Now your booking site is created.

Show week numbers in Outlook

2023-02-17/in Email, English, Microsoft 365

Manuals showing how to enable week numbers in Outlook.

Configure Outlook with an M365 account

2023-02-16/in Email, English, Microsoft 365

Manuals that describe how to set up email in Outlook on different operating systems/devices.

FAQ Bookings

2023-02-10/in Bookings, Employee, English, Microsoft 365

Settings for Teams telephony

2022-11-29/in Employee, Microsoft 365, Teams

This is what you will see when you click on the “Calls” tab in Teams.

View and add new contacts.
Write the number you want to call or search for a name and call directly.
Choose if you want to forward your calls and find other settings for calls.
Settings for your sound device. Choose which sound device you want to use.
Click on your profile to change your status and set a status message. You can also schedule your absence.

You reach your settings by going to your profile in the top right corner, then choose “Calls”.

Settings for telephony in Teams, mobile

2022-11-29/in Employee, Microsoft 365, Teams

This is what you will see when you click on the “Calls” tab in the Teams app.

You see a list of your call history.

Click on the phone in the bottom right corner to make a call.
Image showing what "calls" looks like in the Teams app for mobiles

You reach the settings by going to your profile on the left in the app, then choose “Settings”, and then “Calling”.

Here you can choose to forward your calls, set up what you want to happen in the event of a missed call, and change your voicemail greeting.
You can also choose to sync your device contacts and therefore reach all your contacts you have saved on your phone directly through Teams.

You can also choose to block numbers.

Forward calls in Teams

2022-11-28/in Employee, Microsoft 365, Okategoriserade, Teams

If you can’t or don’t want to receive calls in Teams, you can forward your calls in a few different ways.

Select the “Do not disturb” status

Select the “Do Not Disturb” status to forward calls and temporarily turn off notifications.

Click on your profile in the upper right corner, then click on the status and select “Do not disturb”.

Do not disturb status

Under “Duration” you can choose how long you want the status to be displayed.

In your Calls settings in Teams, you decide what happens in case of unanswered calls, by default the call goes to voicemail.

Choose to forward calls

In the Calls settings in Teams, you can choose “Forward my calls” and what happens when forwarding, for example forwarding to voicemail.

Forward calls in Teams

Remember to change the setting back when you want to be available again.

In case of longer absence, for example vacation or leave of absence

If you have scheduled yourself as “Out of office” in your calendar in Outlook, you will also appear with the status “Out of office” in Teams.

You can supplement your absence in Teams with a status message. Click on your profile in the upper right corner and then select “Set status message”. You can also choose how long the message should be displayed.

When you’re away from Teams, your calls are directed to voicemail by default.

Out of office greeting in Teams

In the Calls settings in Teams, under “Configure voicemail”, you can enter your own out of office greeting and choose when you want it to be played, for example when you have an auto-reply in Outlook or an out of office event in your calendar.

Teams Telephony FAQ

2022-10-27/in Employee, English, Microsoft 365, Student, Teams

Send from alias in your e-mail in Microsoft 365

2022-10-18/in Email, Microsoft 365, Student

Create new mail
Choose Options.
Choose Show from, this field is then added.
Click on From in the mail.If it is your first time doing this, you need to state you student e-mail adress. Choose From, and then choose another e-mail adress and state your studentmail in the format: umuid@student.umu.se.Next time the mail adress is going to be avaliable as an option when clicking on From.

Create a vote in your e-mail in Outlook with Microsoft Forms

2022-10-13/in Email, Microsoft 365

In this guide we describe, with the help of Forms, how to create a vote directly in you email from Outlook.

Start by creating a new e-mail. You do this by clicking on New Email.
Write you email as usual.
Go to Insert, and then choose Poll.
To the right in your window, a field is now inserted where you write your question, and the options the receiver can choose between. Choose Multiple answers if they are allowed to choose multiple options.
When you are happy with your question, you click on Next.
In this step you see how the vote will look in the email. If you are ready, you choose Add to email. If you want to make changes, choose Edit.
When you have added the vote to the email, the question, and a link to the form is going to show. Now you can send your vote in the email.
When the receiver has gotten your email, they can answer the question directly in the email. The result can easily be found with your other forms in Microsoft Forms (forms.office.com) or directly in Outlook if you put yourself as a copy. Then choose View result.