Book a computer for a digital examination

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During a digital examination in the writing hall, you have the option to book a computer to borrow. A loaned computer makes it smooth and convenient for you to take a digital examination in our writing halls. The computer will be prepared for you in the examination hall. You will be directed to your seat […]

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Inspera – Sign off your submission

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When an e-exam is signed off in Inspera, your submission will be removed from the system and cannot be recreated.

VIKTIGT

Make sure to download your submission, comments and marks before you sign off your submission.

Log in to Inspera and click on ”Archive” and then on ”See more details” for the exam that you wish to sign off.

You can view your submission without downloading it by clicking the “View submission” button (1).

Download your submission as a PDF-file by clicking the ”Download as PDF” button (1).

Inspera - Sign off submission

Make sure to download your submission, comments and marks before you sign off your submission.

VIKTIGT

If you need to request a rectifying or reassessment of you exam, you should not sign off your submission.

To sign off your submission and remove it from Inspera. Click on the ”Remove submission” button (2).

A dialog box will now open where you can confirm that your exam will be removed from the system.
Click “Yes” to confirm the sign off/deletion.

Create a booking site in Bookings

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Bookings is a digital booking tool where you can both book other people’s services and create your own pages where people can book your services. For example, it can be tutoring times, counseling, meetings, or other services of your choice. Below you can see a description of how to create your own booking page. 

Go to the portal at o365.umu.se

  1. Go to “the waffle” in the top left corner, and then click on Bookings.
    Image showing how to navigate to to Bookings
  2. Now, you are on the Bookings start page. To create a new booking site, click on Create.
    Image showing how where to create your booking site
  3. Now you can choose if you want to create a new booking site, or if you want to clone an existing calendar (booking site). To create a new, you click on Create from scratch.
    Image showing how to create a new booking site
  4. Now you choose a name for your booking site, the display name can be changed afterwards, however, the address name cannot be changed, so remember that if you change the name on your booking site, only the display name changes. You can also add a logo that will be shown on the start page of your booking site. On “Business type” you choose whatever fits your service the most.
    Image showing how you enter the namne for the site
  5. Here you can choose if you want to invite another person to manage your booking site. In the search bar you can search for people in the organization. Afterwards, you can add more people that get access to the booking site. The one that creates the booking page, get the title: “Administrator”, and can manage and edit the site. The people you invite, is “guests”, and do not have the permissions. This can be changed when the site is created. You can also set up room and resources as staff if you want a booking calendar for them.
    Image showing how you can invite staff to your booking site
  6. Here you can adjust your times for your service. Click on Change if you want to change the pre set times. This can also be changed once you have created your booking site. Click on Next to continue creating the site.
    Image showing how you set up your times
  7. Now you can choose who are going to be able to book your services. When you have chosen, click on Create.
    – No self-service: This means that only staff can book appointments.
    – People in my organization: This means that a Umu-id is required to be able to book.
    – Anyone: This means that anyone can book your services both inside Umea University and externals.
    Image showing the alternatives for who can book
  8. Done! Now your booking site is created.

Show week numbers in Outlook

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Manuals showing how to enable week numbers in Outlook.

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Configure Outlook with an M365 account

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Manuals that describe how to set up email in Outlook on different operating systems/devices.

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FAQ Bookings

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Add funds to Umu-print

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This guide will help you add funds (Umu-print).

Follow the steps below:

  1. Log in to https://print.umu.se:9192/app and click on “Add funds”.
  2. Select the amount you want to deposit into your account.
  3. Fill in name and personal details.
  4. Fill in the card details and click “Pay”.
  5. Your transfer will appear as a balance in the printing system under “Transaction History”.
  6. Here you can see how much you topped up, current balance and your previous transaction history.

Create and edit authority records in DiVA

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When registering a publication in DiVA, you can easily retrieve information about an author at Umeå University by searching for the author’s authority record and linking it to the publication. Since the authority record contains information such as name, Umu-id, ORCID and organisation, you don’t need to enter this information manually each time.

Edit your authority record

Log in to DiVA with your Umu-id. You can edit your authority record via the “My authority record” entry on the first page of the DiVA administration interface.

In your own authority record, you can add or change

  • year of birth
  • e-mail address
  • academic title
  • biography
  • links (e.g. to your website or blog).

You can also set whether you want your authority record to be hidden from public view. By default, the authority record is active and public. If you don’t want your record to be public, click on the small box next to “This record is searchable in the public search interface” at the top of the page under “Public authority record”.

You cannot change names or add names/alternative names. Contact the library if you, for example, change your surname.

Update the authority record from the registration form

When you register a new publication or modify an existing record, you can update your personal record directly in the edit form.

  1. Go to “Add new publication / Upload files” or find an existing record to edit.
  2. Enter your name or Umu-id under author.
  3. Link your authority record to the publication by clicking on “Connect authority record”.
  4. Fill in the information you want to change. The following are possible:
    • add alternative name forms
    • change year of birth
    • add an organisation (by clicking on “Select organisation” and searching or scrolling to the right department or unit)
    • change e-mail address.
  5. Click on “Update authority record”.

Create an authority record

If you don’t have an authority record in DiVA, you can create one when registering a publication. To create an authority record, you need to have either an Umu-id or an ORCID. You create the authority record when you register a new publication and enter your author details.

First, check if you have an authority record by entering your name or Umu-id and then click on “Connect authority record”. If you cannot find an authority record, click on cancel. Remember to fill in all author details before creating the authority record itself.

  1. Fill in the following information under author:
    • first name and last name
    • Umu-id
    • ORCID
    • e-mail address
    • organisation (choose from the list of organisations).
  2. Click on “Create authority record”.

Pre-filled information about an author in DiVA. The button Create authority record is above the fields.

You can edit your authority record according to the instructions above if you want to add information afterwards. Please note that you will need to log out and then log back in to edit your authority record via the “My authority record” entry on the home page.

ORCID

An ORCID is a persistent identifier (PID) linked to your person and distinguishes you from other researchers. Read more about ORCID and other permanent identifiers for researchers on the library website:

PID for researchers and authors

Contact the library

Contact the library if you need help making changes to your authority record and cannot edit it yourself. Select Publishing, theses and research data as the subject area.

Contact the library

Register compilation thesis in DiVA

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Before publicly posting your thesis, all parts (articles and manuscripts), and the comprehensive summary of the compilation thesis must be registered in DiVA. The registration includes filling in details of the thesis and of your defence or presentation of the thesis. You will also upload a full text version of the comprehensive summary and, for doctoral theses, the posting sheet (“spikblad” in Swedish).

1. Log in to DiVA

Log in to DiVA with your Umu-id.

2. Check all parts of your thesis

Check if your articles and papers have been registered in DiVA and that all details are correct. All parts of your project, both published articles and manuscripts, must be registered in DiVA and linked to the comprehensive summary (“kappa” in Swedish).

Search in DiVA

Published papers, including articles accepted for publication in a journal, are registered as journal articles. Unpublished works are registered as “Manuscript (preprint)”.

Published papers can be manually registered, or imported from other databases. You can find instructions on the library website:

Publishing in DiVA

If you need to edit or add any details about your papers:

  1. Click “Edit/Delete record” and find your papers.
  2. Click on your publication, make your changes, and save the record.

Please contact the library if you cannot access the record to make changes.

Log into DiVA with your Umu-id.
When registering a manuscript, fill in the following sections:

  • all authors
  • title
  • national subject category.

Other fields and sections should be left blank and no documents should be uploaded. Please check that the title and author are consistent with the details of the appended manuscript in the thesis.

Once all papers have been registered in DiVA, and all details are correct, please proceed to the next section.

3. Register your comprehensive summary (kappa)

When all the papers included in your thesis have been registered in DiVA, it is time to register the comprehensive summary (the introductory summary chapter) and link all papers to that. When registering your comprehensive summary, you must also include details on the defence or presentation of your thesis.

Go to ”Add publication/Upload files”.

  1. Select publication type. This manual describes the procedure for the following publication types:
    • Doctoral thesis, comprehensive summary
    • Licentiate thesis, comprehensive summary
  2. Click “Continue”.

Search for your papers and link them to the comprehensive summary. You can either find all your papers at once by searching for your name or Umu-id or one paper at a time by searching for the title. The papers you have added are listed under “List papers”.

  1. Enter your name, Umu-id or the title of the paper in the field “Search paper in DiVA” and click “Search”.
  2. Select your papers and click “Add”.
  3. Please verify that all parts of your project are listed.
  4. Sort the papers in the order they appear in the doctoral thesis. You can edit the order by using the arrows to the left of each paper. If you want to delete a paper, please click the red cross to the right of it.
  5. Click “Continue”.

Click “Connect authority record” and search for your Umu-id. Select your authority record by clicking your name.

If your name is not listed, you can create an authority record by closing the pop-up window, clicking the “Create authority record” button and filling in the mandatory details.

Fill in any missing mandatory details. The following details are mandatory:

  • name
  • year of birth
  • umu-id
  • department or section
  • email address.

Type the title of the thesis and any potential subtitle. Then, select the language of the title from the listed options.

If your thesis has a title in another language, this is to be entered in the field “Alternative title”, and the language must be selected from the listed options.

Enter the publishing year of the thesis and the number of pages. The number of pages should be the same as the final numbered page in the thesis. Appendices and papers are not included in the number of pages.

If your thesis is part of a series, select the series from the listed options and fill in the number of your thesis in the series. If the series is not listed, please enter the details in the “Other series” section.

Specify the place of publication and publisher. For theses published by Umeå University, type ”Umeå” as the place of publication and select ”Umeå University” in the field for publisher.

Enter the ISBN for the electronic version, and select “Electronic” from the listed options.

For the printed version, click “Another ISBN” and select “Print” from the listed options.

Click “Choose national subject category” and select the category or categories that best describe the content of your thesis. Choose a category that is as specific as possible (navigate the list by clicking the plus symbol).

If you want to delete a selected category, please click the red cross to the right of the category.

Select one or more research subjects (this is not mandatory but it increases the chances to search and find, and hence spread, the publication).

Select the language from the listed options and type your keywords in the text field. Separate your keywords with commas.

Click “Keywords in another language” if you want to enter keywords in multiple languages.

Enter the abstract of the thesis and select the language from the listed options.

Read through and make sure the text looks correct. Pay particular attention to spaces and paragraphing, and make sure no extra characters have been accidentally included. Paragraphing is correct if there is a space between paragraphs.

Click “Another abstract” if you want to add an abstract in another language.

Fill in details of your supervisors and assistant supervisors. Click “Another supervisor” to add additional supervisors or an assistant supervisor. The following details are mandatory:

  • name
  • academic title
  • umu-id (for supervisors at Umeå University)
  • department or section (if the supervisor works at another higher education institution, use the field “Other organisation”).

Fill in the details of the external examiner. For doctoral theses, the details must correspond with the details of the external reviewer specified on the posting sheet (spikblad). The following details are mandatory:

  • name
  • academic title
  • department or section.

Fill in details of the public defence of your thesis. The details must correspond with the details of the public defence of the thesis specified on the posting sheet (spikblad). If you have written a licentiate thesis, fill in the details about your thesis presentation instead.

  1. Click the calendar icon to the right of the date field and enter the date and time of the event.
  2. Select language from the listed options.
  3. Specify the room for the event.
  4. Specify the city for the event.
  5. For doctoral theses, select the university for the public defence of your thesis from the listed options.

Select the degree from the listed options. For doctoral theses, the selected degree must correspond with the details specified on the posting sheet (spikbladet).

When you have entered all the details of the comprehensive summary (kappa), please click “Continue”.

4. Upload files

You must now upload the comprehensive summary (kappa). If you have written a doctoral thesis, you must also upload the posting sheet (spikbladet) in this step. If you wish – and there are no copyright issues to consider – you can also upload the front page of the thesis as a preview image in DiVA.

  1. Select “Make freely available later”.
  2. Click the calendar icon to the right of the date field, enter the date of the public posting of your doctoral thesis, and set the time for 07:00.
  3. Set the file type as “fulltext” and the format as “pdf” in each section. The file does not need to be named.
  4. Click “Bläddra” (browse) and upload your comprehensive summary.

Select “Make freely available now (open access)” if you have written a licentiate thesis.

Please note! You must only upload the comprehensive summary. No papers or manuscripts must be included in the uploaded file.

  1. Click “Upload more files”.
  2. Select “Make freely available later”.
  3. Click the calendar icon to the right of the date field, enter the date of the public posting of your doctoral thesis, and set the time for 07:00.
  4. Set the file type as “spikblad” and the format as “pdf” in each section.
  5. Click “Bläddra” (browse) and upload your posting sheet.

If you do not want to upload a preview image, proceed to the next step, “Accepting the publishing conditions”.

  1. Click “Upload more files”.
  2. Select “Make freely available later”.
  3. Click the calendar icon to the right of the date field, enter the date of the public posting of your doctoral thesis, and set the time for 07:00.
  4. Set the file type as “preview image” and the format as “jpeg” or “png” in each section.
  5. Click “Bläddra” (browse) and upload the front page of your thesis.

Select “Make freely available now (open access)” if you have written a licentiate thesis.

When you have uploaded all files, you must approve that they will be published in DiVA.

  1. Click and read the publishing conditions.
  2. Check the box to accept the publishing conditions.
  3. Click “Continue” to review your details and submit the registration.

 

5. Review/publish

Before submitting your thesis, you must check your registration.

  1. Check that all details are correct. If you wish to edit anything, please click “Edit information” at the top left or click “Back” to return and make changes.
  2. Check that the comprehensive summary (kappan) and the potential posting sheet (spikblad) have been uploaded and that each file is openable (click the link for each file).
  3. Click “Submit”.

Please note that once you have submitted your thesis, you can no longer edit the record yourself. Please contact the library if you need to edit or add any details.

After registration

When you have submitted your thesis, you will receive confirmation of the registration in DiVA by email. This confirmation email also contains the permanent link to your thesis in DiVA (this is the link to use in a potential press release). Please note that the link will not become active until the thesis is published in DiVA.

The library will review your registration before publishing your thesis in DiVA. We will contact you if we have any questions or if any details need to be added.

Your doctoral thesis will be published and visible in DiVA on the day of the public posting of your thesis (spikning). If you have written a licentiate thesis, it will be published and visible directly after review.

Frequently asked questions and contact

Contact the library if you have any questions about your registration. Select “Publishing, theses and research data” as the subject area.

Contact the library

Frequently asked questions about theses and posting