Scheduling Assistant in Outlook

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In this manual, we describe how to do a scheduling poll in Outlook. You can use scheduling poll to agree on a meeting time, where the meeting participants can vote on a time that suits them. This feature is available for Windows and on the web. The manual will be based on the web to also suit those who use, for example, Mac.

  1. Go to the portal (m365.umu.se) and open Outlook.
  2. Go to the calendar and click New Event, and select Event.
    Bild som visar hur du kommer till schemaläggningsomröstningen
  3. Now you get a box where you invite the meeting participants and set a title for the meeting.
  4. Then go to Scheduling Poll in the menu bar
  5. Bild som visar schemaläggningsomröstningen i menyradenNow you get a box on the right. Here you can choose how long the meeting should be, and what date it is. Below you can see suggestions for times when it would suit all meeting participants, or one of the meeting participants. Once you have selected which proposals you want to send out, click Next.
    Bild som visar antalet tillgängliga mötesdeltagare
  6. Now you see a box with an overview of the times you selected. Here you can also choose a place, or check in Teams meeting. Under “Manage voting settings” you get options you can choose to check or uncheck:

– Schedule when the participants reach consensus: Tick this if you want the meeting to be booked automatically in the Outlook calendar when you have agreed on a time.

– Block selected times in my calendar: Add placeholders to your calendar for all of the selected times.

– Notify me of poll updates: Receive an email when a meeting attendee casts a vote.

– Require participants to verify their identity: Participants who vote must be logged in, so it is possible to identify who voted.

– Lock poll for participants: Participants cannot propose new times. When you feel ready, click Create Poll.

Bild som visar inställningar i omröstningen

7. Now you see an overview of what you send in your poll, and can write a message in the email. When you’re ready, click Submit.

8. When you send the scheduling poll, placeholders will be created in your and the recipients’ calendars, for the selected times.

9. Done! When they vote, you get an email, and if everyone agrees on the same time, a booking is added to the calendar for that time, and the placeholders disappear.

REDCap

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REDCap is a web-based service for data collection in research studies.

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Run-time error 53 on Office 365 for Mac

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Every time that I open either Word or PowerPoint, I get the Run-time error ’53

Word

  1. Open Word
  2. Go to the menu Tools -> Templates and Add-ins…
  3. Under Global Templates and Add-ins, remove the item linkCreation.dotm
  4. Close Word application
  5. Go to /Users/your-user-name-here/Library/Group Containers/UBF8T346G9.Office/User Content/Startup/Word/
  6. Remove linkCreation.dotm
  7. Restart Word and problem should go away.

PowerPoint

  1. Go to /Users/your-user-name-here/Library/Group Containers/UBF8T346G9.Office/User Content/Startup/PowerPoint/
  2. Remove SaveAsAdobePDF.ppam
  3. Launch PowerPoint
  4. Go to the menu Tools -> PowerPoint Add-ins…
  5. Remove the Save as Adobe PDF add-in
  6. Restart PowerPoint and the problem should go away.

Send files securely with protected attachement (Skyddad bilaga)

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Before you use protected attachment (Skyddad bilaga)

The service Skyddad Bilaga (protected attachment) is intended for employees to send and receive files via an encrypted transfer. Encrypted transfer is significantly more secure than sending files as an attachment in a regular email.

Before you use protected attachments, its important that you have read the information about what you need to keep in mind before you use Skyddad bilaga.

Note that the password you choose is only allowed to be shared verbally or through SMS to the reciever.

Send files with protected attachment

  1. Go to the website for protected attachement: bilaga.umu.se. (press the globe icon on the top left to change language)
  2. Click on the icon for “Provide“.
  3. Enter your information. Read the general terms and accept that you have read them. Then click on “Next“.
  4. You will now recieve an message to the email address you entered to verify your email. Copy the password you received and paste it to the field “Verify“. Then click on “Next”.
  5. In this field you will enter who is reciever of your email. Then click on “Next”.
  6. In this field you will choose which files you are sending. You can either drag and drop files to the box or click on “Browse” to choose files. You can also add a confidential message to your files here. Klicka sedan på “Nästa”.
  7. In this field you will set your security settings. You can for example decide if you want to set your own password or let the system generate one for you. Note that the password you choose is only allowed to be shared verbally or through SMS to the reciever. When you are done click on “Next”.
  8. You will now see a preview on your transfer. Click on “Start transfer” to upload and encrypt your files.
  9. The reciever will get an email notification to download the files.

Receive files with protected attachment

  1. You will receive an email notification that you have files to download. It will say who has sent the email and what files are included in the transfer. Click on “Download files“.
  2. Enter the password you recieved from the sender. Then click on “Next“.
  3. You will now have a page opened where you can download the files you received from the sender. Remember to manage and store the files according to the instructions from the sender. Note that the files will be deleted by the system from the server after download.

Umu card

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Here you can find information about the multifunction card at Umeå University, the Umu card.

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Clear the Teams client cache

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If you’re experiencing issues that affect Microsoft Teams, clearing the cache on your device may help.

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Confirm your group study room booking in TimeEdit as a student

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As a student you need to confirm your group study room bookning no sooner than 30 minutes before and no later than 15 minutes after the start of the booked slot. Unconfirmed bookings will automatically be removed.

To confirm the bookning visit either the page My group study room booknings or the bookning page Book group study room in TimeEdit. Scan the QR-code outside a room that is bookable by students and it will take you directly to the booking page where you can confirm your booking.

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Book a group study room in TimeEdit as a student

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To be able to log in and book, you must have a UMU-id and be registered for a course at Umeå University.

Log in via https://cloud.timeedit.net/umu/web/ and select Booking for students.

You can also use Mazemap to see what is available right now.

Then select Book group study rooms.

Start by filtering rooms. You can use free text search (1), filter (2) by Campus or Building. Click show filter (3) for additional filters if needed.

Under the search section and above the calendar is the date selector (4). The date range used in the calender is also displayed here. You can page backwards and forwards with the arrows. Click on the date to open the date selector. To the left you find buttins to switch between week or day view (5). You can also switch to day view by clicking a date in the week view.

Each row (6) in the Booking calendar represents a room and shows the availability for the room. A grey field (7) means that the room is occupied while white (8) means that it is available for bookning.

In the day view move the mouse cursor over the room and time you want to book. I green booking indicator is shown. Click to select the room and time. On mobile you can touch the screen where you want the bookning.

After you have clicked to select the room and time a bookning window opens. Here you can adjust the start and end times.

Select Reserve to complete the bookning.

Your booking is now complete and information about your booking is displayed. Under the heading “Confirmed,” the times between which you need to confirm your booking to keep it are indicated. You can also choose to send the booking via email.

Don’t forget to confirm the booking when it’s time to use the room!