Manual

In this manual we will show all types of questions that can be created in a form. Use a form to collect data, for example through a survey. If you want to create a quiz with right and wrong answers instead, se our manual for that. (link) 

Add a new question

1. Open the form you want to add questions to.
2. Select Add new to add a new question.
   
3. You will see a panel with the options: Choice, Text, Rating, and Date. Select the question you want to add. You can also select the arrow to get more questions to choose from (Ranking, Likert, File upload or Net Promoter Score).
   
4. These settings are available for all question types:
   1. Copy the question.
   2. Delete the question.
   3. Change the order of the question (move it up or down).
   4. Insert media, you can choose an image or a video.
   5. Decide if the question requires an answer.
      

 

Question types

In this section we describe the different types of questions you can add to a form.

Choice question

A choice question allows you to add answer options to a question. You can add more than 100 different options. Below we describe the different settings you can make when creating a question.

1. Add your question.
2. Add an option.
3. Add the “Other” option.
4. Decide if the respondents can choose multiple answers.
5. Select the three dots to get more options: shuffle options, drop-down list, subtitle or add branching.
6. Select Add new to save the question and add another one.
   

 

Text question

A text question allows the respondents to write a text to answer the question.

1. Add your question, and possibly a description/clarification.
2. Decide if the respondents will be able to write a long answer.
3. Select the three dots to add a subtitle, restrictions or add branching.
4. Select Add new to save the question and add another one.
   

Rating question

A rating question allows the respondents to rate a statement from 1 to 10.

1. Add your question.
2. Choose the levels, the maximum level is 10.
3. Choose the symbol, you can choose either stars or numbers.
4. Select the three dots to add a subtitle, label or branching.
5. Select Add new to save the question and add another one.
   

 

Date question

A date question lets the respondents choose a date to answer the question.

1. Add your question.
2. The respondent can add their answer by typing the date or choosing it from the calendar.
3. Select the three dots to add a subtitle or branching.
4. Select Add new to save the question and add another one.
   

Ranking question

A ranking question allows the respondents to grade the options by dragging and dropping them.

1. Select the arrow, and then Ranking.
   
2. Add your question.
3. Select Add option to add more answer options. The maximum is 10.
4. Select the three dots to add a subtitle or branching.
5. Select Add new to save the question and add another one.
   

 

Likert question

A Likert question allows the respondents to grade their perception of something.

1. Select the arrow, and then Likert.
   
2. Add your question.
3. Select the plus sign to the right to add more answer options. You can add a maximum of 7. Click on an option to edit or delete it.
4. Select Add statement to add more statements (rows). You can add a maximum of 20. Click on a statement to edit or delete it.
5. Select the three dots to add a subtitle or branching.
6. Select Add new to save the question and add another one.
   

 

 

File upload question

A file upload allows the respondents to upload a file as an answer to the question.

1. Select the arrow, and then File upload.
   
2. Add your question.
3. Select the arrow next to File number limit to decide how many files the respondent can upload. The maximum is 10 files.
4. Select the arrow next to Single file size limit to decide the size limit (10MB, 100MD or 1GB).
5. Select the tree dots to add a subtitle or branching. You can also choose the allowed file types (see picture).
6. Select Add new to save the question and add another one.
   

 

Net Promoter Score question

A Net Promoter Score question allows the respondents to grade a statement from 1 to 10.

1. Select the arrow, and then Net Promoter Score.
   
2. Add your question.
3. Select Not at all likely and Extremely likely to change the text.
4. Select the three dots to add a subtitle or branching.
5. Select Add new to save the question and add another one.
   

In this manual we show you how to share a forms or quiz to collaborate. If you want to share a form or quiz as a template (i.e., dublicate the form) see this manual: Share a form as a template in Forms

1. Open the form/quiz you want to collaborate on with others.
2. Click on the three dots in the upper right corner, then select Collaborate or Duplicate.
3. Select Get a link to view and edit below the headline Share to Collaborate.
4. A link will be created, but before you copy it you can select the arrow to decide the permissions.
   
5. Select who will have access to the form/quiz. The ones you choose will be able to both view and edit it.
   • Choose Users with an Office 365 work or school account can view and edit if you want to share to everyone (regardless of organization) who has an Office 365 work or school account.
   • Choose People in my organization can view and edit if you want to share to someone at Umeå University.
   • Choose Specific people in my organization can view and edit if you want to share to specific people at Umeå University. Then, you will have to enter their name, email address or a group.
     
6. Select Copy and send the link to the people you wish to collaborate with.